Executive and Personal Assistant

3 weeks ago

Toronto, Canada Apollo Health and Beauty Care Full time

Benefits

- Gym Access

- Dental insurance

- Health insurance

We’re Hiring a Personal Assistant to our CEO – Join Our Team

Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The ideal candidate is flexible, detail-oriented, and proactive—someone who can anticipate needs, handle shifting priorities, and maintain absolute trust and discretion.

If you're ready to support a dynamic executive with professionalism and precision, we’d love to hear from you

Job Responsibilities

- Travel Coordination: Efficiently book and manage flights, accommodations, rental cars, and transportation while navigating last-minute adjustments. Handle all logistics with a focus on efficiency, cost-effectiveness, and seamless execution — even during last-minute changes or disruptions.

- Itinerary & Schedule Management: Build and maintain detailed travel itineraries, ensure alignment with executive preferences, and proactively adapt plans as needed to support dynamic schedules.

- Executive Support: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.

- Confidentiality & Discretion: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.

- Administrative Duties (5%): Maintain organized filing systems, prepare reports, and assist with executive communications.

Job Specifications & Requirements

Knowledge & Experience:

- Minimum 3+ years previous experience as executive/personal assistant to a high demand professional.

- Strong knowledge and hands-on experience in the travel industry, with proficiency in using booking platforms, managing itinerary changes, and coordinating both land and air travel arrangements.

- Background in luxury travel industry preferred, with strong familiarity in premium accommodations and services.

- Advanced proficiency in scheduling tools, Microsoft Office, and travel management systems.

Skills & Attributes:

- Exceptionally organized and detail oriented.

- Responsive and adaptable under shifting priorities.

- Resourceful problem-solver who can navigate complex scheduling needs.

- Professional and poised, maintaining confidence in high-pressure scenarios.

Work Conditions:

- Frequent travel responsibilities—the candidate must be comfortable handling extensive travel logistics.

- Must be readily available to the CEO and proactive in managing last-minute changes.

- Ability to work independently while maintaining strict confidentiality.

#J-18808-Ljbffr

  • Executive and Personal Assistant

    2 weeks ago

    Toronto, Ontario, Canada Apollo Health And Beauty Care Full time

    Benefits:Gym Access Dental insurance Health insurance We're Hiring a Personal Assistant to our CEO – Join Our Team   Are you a travel-savvy professional who thrives in a fast-paced environment? We're looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative...

  • Executive/personal Assistant

    1 week ago

    Toronto, Canada Apollo Health And Beauty Care Full time

    The Executive/Personal Assistant is responsible for coordinating and conducting all of the administrative duties for the executives. Responsibilities include but are not limited to calendar management and appointment bookings, arranging travel, preparing and maintaining correspondence and filing, and preparing agenda and materials for...

  • Executive and Personal Assistant

    7 days ago

    Toronto, ON MJH, Canada Apollo Health And Beauty Care Full time

    Benefits:Gym AccessDental insuranceHealth insurance We're Hiring a Personal Assistant to our CEO – Join Our Team   Are you a travel-savvy professional who thrives in a fast-paced environment? We're looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The...

  • Personal and Executive Assistant

    3 days ago

    Toronto, Canada Pollin Fertility Full time

    **Company Description** Pollin is an emerging reproductive healthcare centre in Toronto. Our goal is to improve patient experience, safety, and success rates by integrating technology into all aspects of a patient's fertility journey. We are committed to improving the clinical experience for our staff to enable them to better care for patients. Our intention...

  • Executive Personal Assistant

    3 days ago

    Toronto, Canada The PUR Company Inc. Full time

    SUMMARY The Executive Personal Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO). Duties include but are not limited to reception, filing, organization, arranging travel plans, scheduling appointments drafting both internal and external correspondence and personal errands. The Executive...

  • Personal and Executive Assistant

    2 weeks ago

    Toronto, Canada Pollin Fertility Full time

    **Company Description** Pollin is an emerging reproductive healthcare centre in Toronto. Our goal is to improve patient experience, safety, and success rates by integrating technology into all aspects of a patient's fertility journey. We are committed to improving the clinical experience for our staff to enable them to better care for patients. Our intention...

  • Executive/personal Assistant

    2 weeks ago

    Toronto, Canada Dokainish & Company Full time

    **EXECUTIVE/PERSONAL ASSISTANT** Since 2011 Dokainish & Company has been providing world class professional consultancy services. We specialize in working diligently and collaboratively with our clients to achieve long-lasting and impactful results across numerous business functions. Our areas of expertise include, but are not limited to, Project...

  • Executive/personal Assistant

    2 weeks ago

    Toronto, Canada Dokainish & Company Full time

    **EXECUTIVE/PERSONAL ASSISTANT** Since 2011 Dokainish & Company has been providing world class professional consultancy services. We specialize in working diligently and collaboratively with our clients to achieve long-lasting and impactful results across numerous business functions. Our areas of expertise include, but are not limited to, Project...

  • Personal & Executive Assistant

    4 weeks ago

    Toronto, ON, Canada WiredCandy Ventures Full time

    Company Description WiredCandy Ventures is an early-stage technology venture capital firm dedicated to launching and supporting high-potential startups driven by the rapid adoption of technology. We partner with exceptional founders from the earliest stages, helping transform bold ideas into successful, market-leading businesses. Our strength lies in our...

  • Executive Assistant/personal Assistant

    2 weeks ago

    Toronto, Canada Red Thread Innovations Inc Full time

    **Executive Assistant/Personal Assistant** Location: Hybrid position in the Toronto area Duration: 12 month contract Red Thread Innovations is a digital innovation firm with the solitary mission of building meaningful digital products that delight consumers and transform businesses. As a company, we’re an experienced group of researchers, designers, and...