Marine Administraive Officer

4 weeks ago

Langley BC, Canada Greenwich Marine Ltd. Full time

We are seeking a Marine Administrative Officer to coordinate and support our barge and ship surveying operations. This role focuses on the preparation of specialized reports related to barge draught, condition, damage, and on/off-hire surveys. The ideal candidate will play a key role in maintaining administrative efficiency, ensuring accurate technical reporting, and supporting client communications. Extensive knowledge of barge structures and surveying documentation is essential.

Duties & Responsibilities:

- Implement new administrative procedures and Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Communicate with other workers to co-ordinate the preparation and completion of work assignments
- Compile data and prepare detailed marine reports, manuals, and client correspondence.
- Prepare specialized barge reports assessing condition, damages, and structural observations based on information provided by marine surveyors.
- Support in accurately calculating cargo tonnages using draught surveys, hydrostatic tables, and ballast data, in coordination with technical staff.
- Maintain organized records of vessel data, freeboards, client details, survey logs, compliance documentation, service schedules, and safety records.
- Review and assist in drafting and amending maritime client contracts.
- Assist in project planning, budgeting, and contract tracking related to barge operations.
- Manage communications between clients and third-party marine service providers.
- Support validation of tonnage reports by compiling and reviewing draught and trim data in accordance with established maritime survey standards.
- Apply knowledge of marine regulatory frameworks when drafting technical reports and survey summaries.

Job Requirements:

- Minimum 2 years experience in an administrative role within the marine or maritime industry.
- Bachelor’s degree in Business Administration, Information Technology, Operations Management, or a related field.
- Working knowledge of barge structures and marine survey documentation.
- Demonstrated experience managing communications with clients and third-party marine vendors.
- Proficient in Microsoft Office Suite and other administrative or project management software.
- Strong interpersonal skills and ability to work both independently and within a team.
- Excellent organizational skills, attention to detail, and written/verbal communication abilities.

TO APPLY:

If you have the skills and experience required for this position, please forward your resume to:

E-mail: Marinesurvey0808@gmail.com

Posted 2025-10-06

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