Document Control Coordinator

Company Description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure—innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future—responsibly, inclusively, and with purpose.

About the Project

Pape Tunnel Underground Stations (PTUS), a vital segment of the Ontario Line, enhances connectivity, reduces congestion, and supports sustainable growth in Toronto. Webuild, in joint venture, leads this project—constructing 3.2 km of tunnel using advanced technology and two underground stations designed for future capacity, safety, accessibility, and seamless integration with Toronto’s transit network. More than construction, PTUS reflects our commitment to innovation and infrastructure that serves future generations. To learn more about our project: Ontario Line - Pape Tunnel and Underground Stations (infrastructureontario.ca)

About the Job:

We are hiring a Document Control Coordinator to join our Document Control Team on the Pape Tunnel Underground Station (PTUS). This position reports to the Document Control Manager

Reports to: Document Control Manager

What You Will Be Doing?

The Document Control Coordinator shall be responsible for:

- Coordinate and oversee all aspects of the Document Control process, including the registration, uploading, distribution, and archiving of technical documents, drawings, and commercial correspondence.
- Monitor and follow up on action items with cross-functional discipline teams to ensure timely completion.
- Ensure the accuracy, consistency, and compliance of documentation with established policies, procedures, and quality standards.
- Maintain strict confidentiality of sensitive information, contractual terms, and project-related data.
- Manage the seamless flow of documentation across internal departments and external stakeholders, ensuring timely access and availability.
- Retrieve and provide documents upon request, supporting various project teams and departments efficiently.
- Develop and manage electronic document workflows to streamline review and approval processes.
- Conduct quality checks on incoming and outgoing documentation, identifying and resolving discrepancies proactively.
- Collaborate closely with other document control teams to align practices and support overall documentation goals.
- Prepare detailed, ad-hoc reports and summaries for ongoing projects as needed by management or project leads.
- Perform additional administrative or project support duties as required to contribute to overall team success.

What We Are Looking For?

- Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management
- Minimum 2 years of experience in document management, preferably in an engineering and/or construction-related field
- Previous document management experience with complex transit and/or Metrolinx projects is considered an asset
- Advanced proficiency with applicable software applications in related fields (MS Office, Adobe Acrobat Professional, SharePoint & Aconex)
- Experience with Unifier & ProjectWise is considered an asset
- Knowledge of project documentation and engineering terminology
- Strong written, verbal, communication, and interpersonal skills
- Detail-oriented, highly organized, and good at managing time and workload
- Ability to accurately and efficiently input and maintain documentation metadata
- Ability to interpret and follow project process, procedures, workflows, and standards
- Strong follow up skills and efficient ability to coordinate
- Experience working in a project team environment with ability to build strong rapport with team members, clients, third parties, and subcontractors
- Ability to meet deadlines in a fast-paced environment, deal with pressure in a professional manner and effectively deal with and adjust quickly to changing priorities

Why Choose Webuild?

- Competitive compensation & retirement savings – We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees).
- Iconic projects – Be part of major linear infrastructure projects that shape Canada’s future.
- Day-one coverage – Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week).
- Wellbeing support – Access to our Employee and Family Assistance Program whenever you need it.
- Work-life balance – We actively encourage a healthy balance between work and personal life.
- Time to recharge – Vacation entitlement: 3–5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.
- Grow with us – Tailored training and development opportunities to advance your career.
- Extra perks – Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change)

Join the Webuild Life

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.