Document Controller

VSL, a Bouygues Construction subsidiary, operates worldwide. Holders of numerous patents, VSL focuses its development on an ambitious R & D policy. VSL has four main areas of activity: the core business, stemming from VSL's patented technical innovations (prestressing, shrouds, reinforced walls, heavy lifting), bridge construction, special and geotechnical foundations, positioning on strategic markets and technical development throughout the project lifecycle. VSL is committed to diversity and is open to all talents.

About Us

VSL, part of the Bouygues Construction Group, is a global leader in specialised construction techniques, including post-tensioning, cable-stayed structures and heavy lifting operations. We support major infrastructure projects across the country, providing expertise and delivering projects to international standards of safety, quality and performance.

Position overview

The Document Controller is responsible for managing, organizing, and maintaining project and corporate documentation in accordance with company standards and project requirements. This role combines specialized document management with broader administrative support to ensure smooth project operations and regulatory compliance.

The role also provides general administrative support to the office and project teams, ensuring efficient day-to-day operations, accurate record-keeping, and effective coordination across departments. The position plays a key role in supporting compliance, audit readiness, and a smooth project delivery.

Key Responsibilities

Document control

- Maintain and administer the document control system for projects and corporate documentation
- Ensure documents are correctly named, classified, version-controlled, and archived in accordance with company procedures
- Manage the distribution of drawings, specifications, reports, RFIs, and other project documents
- Track document revisions, approval, and transmittals, ensuring stakeholders receive the correct and latest versions
- Support audit and compliance requirements by maintain accurate and traceable records
- Assist with onboarding new team members to the document management system and processes

Administrative and office support

- Provide general administrative support to project and office teams, including meeting coordination, scheduling, and correspondence.
- Create, transcribe, and distribute meeting agendas and minutes.
- Manage office supplies, handle mail, and coordinate courier services.
- Assist with preparation and formatting of reports, presentations, and internal documentation
- Support procurement and invoicing processes (tracking, filing, and basic coordination)
- Maintain office records, registers, and trackers as required
- Assist with onboarding administration for new hires (documentation, access requests, coordination)
- Liaise with internal teams, external consultants, and suppliers as needed
- Assist the Human Resources department with general documentation or record-keeping tasks.

Project and operational support

- Support project teams with document tracking, reporting, and administrative coordination
- Assist with maintaining project logs, registers, and dashboards
- Help ensure consistency between corporate management system and project specific documentation
- Identify opportunities to improve document workflows and administrative processes

Qualification and skills

- Diploma or degree in Business Administration, Project Management, Construction Management, or a related field
- 3-5 years of experience in document control, administration, or project support within construction or engineering.
- Experience working with document management systems (SharePoint, Aconex, Procore, Asite or similar platforms)
- Strong understanding of document control processes, version control, and filing structures.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Familiarity with construction documentation (drawings, RFIs, submittals, contracts)
- Strong organizational skills, attention to detail, and ability to manage multiple priorities while being able to stay confidential
- Excellent written and verbal communication skills
- Knowledge of Canadian construction practices and compliance requirements

What we offer

Competitive salary and benefits package (including health, dental, and RRSP matching)

Opportunities for professional development and career growth

A collaborative and inclusive work environment

Interested? Apply now and let's build the great structures of tomorrow together

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