Executive Assistant Kamloops

1 week ago

Kamloops, British Columbia, Canada Tbwa ChiatDay Inc Full time
Why iTel

We're growing rapidly and we're excited about it. We have our sights set high as we've built the largest business internet, voice, and data footprint in Canada. We are using our extensive network to connect people and workplaces across Canada while pushing the boundaries of what is possible combining Canada's largest network with an extensive portfolio of next-generation technologies.

Our team is distributed across Canada, and as a leader in innovative technology solutions, we're using the best tools available to empower the close-knit teamwork and supportive, interactive culture that's been key to our success.

What You Will Do

- Provide executive-level business coordination and administrative support to the CEO and the C-suite.
- Possess the highest degree of confidentiality and diplomacy while providing timely and accurate delivery of executive support.
- Proactively prepare correspondence, communications, presentations, reports, and other materials necessary.
- Develop and write technical materials and correspondence as required for the organization.
- Assist with project management and coordination to ensure efficient and effective workflow and follow-up.
- Coordinate and facilitate meeting requests and events, ensuring meeting materials are provided to the senior executive member in preparation for the meeting.
- Prepare meeting agendas, take meeting minutes, and follow-up on action items.
- Manage and maintain schedules, appointments, and travel arrangements, including flights, accommodations and transportation.
- Act as a gatekeeper for the Executive, managing access and prioritizing requests.
- Ensure deadlines for action and follow-up occur to ensure commitments are being met.
- Develop systems and processes to support an efficient and effective organization.
- Conduct research, perform analysis, and make recommendations for new approaches for continuous improvement.
- Liaise and provide excellent customer service to internal and external clients.

Qualifications

Post-secondary business education, or related field plus a minimum of three years' recent, related experience in an executive support role with business project management. An equivalent combination of education, skills and experience may be considered.

Skills and Abilities

- Possess integrity, confidentiality and high ethical standards.
- Demonstrate initiative, judgment and adaptability; take a solution-based approach to problems.
- Ability to organize work, be accurate, set priorities, multi-task and work with minimal direction; ability to meet strict deadlines.
- Excellent knowledge of Google/Microsoft suite applications.
- Excellent communication skills (written and verbal).
- Ability to thrive in a dynamic, fast-paced environment.
- Ability to work as a team, or independently.
- Ability to be creative and innovative to respond to business needs.
- Possess business acumen and critical thinking skills and can anticipate future needs of the business.
- Ability to build and maintain strong relationship skills and provide exceptional customer service to internal and external clients.

Perks and Benefits:

- Internet allowance for employees who work remotely.
- Parental leave top-up to support your growing family.
- Paid time off on your birthday.
- Lifestyle spending account to tailor benefits to your personal needs.
- Hybrid Work: Enjoy the flexibility of hybrid work.
- Comprehensive benefits plan: Health, dental, and vision coverage.
- Employee and Family Assistance Program: Providing support for you and your family.
- Professional development: We support your growth with paid memberships, training, and development opportunities.
- Rewards and recognition system: Win prizes for your achievements.
- Annual event: We fly you down to beautiful Shuswap lake, BC, for a weekend of fun and getting to know your coworkers.

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