Project Administrator

Job Category: Administrative & Office Services

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

- Answer and direct incoming calls in a prompt, professional and courteous manner
- Book and coordinate meetings and create and distribute meeting minutes
- Manage incoming and outgoing mail, resource room schedules, various Excel spreadsheets and training materials
- Ensure that employee and equipment time is recorded and entered
- Create documentation such as client reports, presentations and proposals as required
- Receive and validate invoices, assist with accounts payable viewing/coding and approvals
- Liaise with subtrades and project personnel towards ensuring project pre-requisites are in place
- Manage and track jobsite attendance and coordinate personnel data-tracking protocols
- Ensure project and personnel data is compiled, tracked and updated accurately

Is this the right role for you?

- You have 2-4 years of administrative experience
- You have a strong focus on customer service with a pleasant phone manner
- You have the ability to quickly develop working relationships with a broad range of individuals, both internally and externally
- You have knowledge of Microsoft Office Suite tools, including Excel, Word and PowerPoint.
- Accounting experience is an asset

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.

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