Group Retirement Administrator

Location: Sudbury, Ontario — Applicants must be willing to relocate.

Job Summary:

The Group Retirement Administrator plays a key role in the administration, compliance oversight, and risk assessment of employer-sponsored retirement plans including defined contribution pension plans, group RRSPs, and DPSPs. This role ensures that plans are administered in accordance with applicable legislation and regulatory standards, and provides expert guidance to clients, plan members, and internal teams. The role also involves reviewing fund structures, monitoring investment compliance, and managing the financial reporting requirements of pension arrangements.

Key Responsibilities:

Regulatory Compliance & Oversight:

- Examine pension plans, trust funds, and group retirement contracts to ensure compliance with the Pension Benefits Act, Income Tax Act, and other governing legislation.
- Participate in internal audits and collaborate with external partners to ensure ongoing compliance with provincial and federal retirement plan standards.

Plan Administration:

- Maintain accurate records for all group retirement accounts including contributions, withdrawals, transfers, and investment instructions.
- Ensure timely processing and reconciliation of member transactions in accordance with contractual and legislative obligations.

Risk Analysis & Financial Underwriting:

- Evaluate group plan structures, client demographics, and funding levels to assess financial and compliance risk.
- Collaborate with advisors and underwriters to prepare new plan proposals, renewals, and amendments including investment line-up recommendations.
- Analyze plan performance and member behavior to identify opportunities for plan improvement or cost optimization.

Client Servicing & Communication:

- Respond to inquiries from plan sponsors and members regarding plan details, tax implications, investment options, and retirement readiness.
- Assist clients in interpreting statements, compliance notices, and other plan communications.

Trust & Investment Management Support:

- Support the administration of trust-based plans by coordinating investment instructions, reconciling fund activity, and ensuring fiduciary responsibilities are met.
- Work with trustees, recordkeepers, and custodians to manage investment income disbursements and reporting.

Continuous Learning & Development:

- Stay up to date on legislative changes, financial instruments, and industry best practices through ongoing training and education.
- Attend webinars, seminars, and workshops offered by industry bodies such as the Investment Funds Institute of Canada (IFIC) or Canadian Securities Institute (CSI).

Skills / Qualifications:

- A bachelor's degree in business administration, finance, economics, or a related field is typically required.
- Completion of courses in retirement planning, securities, or trust administration from recognized institutions (e.g., Canadian Securities Institute, IFIC, Trust Companies Institute of Canada) is considered an asset.
- Working knowledge of retirement legislation, tax treatment of contributions and benefits, and group savings plan structures is essential.
- Strong proficiency in MS Excel, financial reporting, and CRM systems.
- Bilingualism (English and French) is considered an asset, but not required.
- CFA, CIM, or other relevant financial designations are an asset but not mandatory.

What We Offer

- Competitive salary with comprehensive health benefits and life insurance
- Company-matched retirement savings plan
- 15 days of paid vacation to start
- 5 personal days for rest, wellness, or unexpected life moments
- Education program covering 100% of eligible certifications, courses, and programs
- Early paid Fridays — wrap up your workday at 4 p.m.
- 3 hours of monthly Flex Time to use as needed
- Seasonal winter and summer retreats for team connection and enjoyment
- Spring car washes and detailing

Application Note

We thank all applicants for their interest in Gold Leaf Financial Group Inc. Only those selected for an interview will be contacted.