Financial Systems and Accounting Analyst

Financial Systems and Accounting Analyst

Please see Special Instructions for more details.

Please scan copies of your transcripts into one document for attachment. If your transcripts are not available at the time of application, please attach a letter or certificate of confirmation from the educational institution.

Position Summary

Reporting directly to the Director of Financial Services, the Financial Systems and Accounting Analyst (FSAA) is responsible for the full range of accounting functions and finance‑related system support, including fixed asset accounting, bank reconciliations, accounts receivable, and systems integration. This position also includes providing support for the administration, testing, and implementation of finance‑related systems.

The FSAA will also ensure that the correct business functionality, requirements, and industry standards are addressed within the accounting process and systems. The successful individual will be required to work in a collaborative and supportive role with all staff in Payroll, the NIC Foundation, Office of the Registrar, Office of Global Engagement, faculty areas, and service departments. This position will also work closely with IT Application Services to test and implement solutions involving process changes such as Colleague configuration changes and/or application development.

The FSAA will ensure that all activities are conducted ethically and in accordance with College policies and procedures. The FSAA is aware of the Mission and Values of North Island College, incorporating and practicing the values in the performance of their duties.

Core Competencies

- Job Knowledge

- Judgment

- Teamwork

- Planning & Organization

- Customer Service Excellence

- Communication & Interpersonal Skills

Duties & Responsibilities

1. Perform accounts receivable duties including coding verification, ensuring data accuracy, distributing documents and maintaining a filing system.

2. Follow up on outstanding accounts receivable and prepare and send statements of account when necessary.

3. Maintain effective professional relationships with customers, sponsors and funding partners.

4. Liaise with College staff regarding invoicing and the status of receivables.

5. Resolve telephone inquiries regarding invoicing and assist Registration Assistants as needed.

6. Assist with system administration, support and testing of finance‑related systems such as Colleague, StarRez, WinPrism and GL systems as assigned.

7. Reconcile assigned balance sheet accounts, investigate discrepancies and take necessary corrective action (e.g., correcting journal entries or adjusting system settings).

8. Reconcile College bank accounts monthly.

9. Monitor incoming payments – communicate with related departments and ensure transactions are recorded properly and exception error reports are resolved.

10. Implement solutions to correct financial errors and billing issues on student and other accounts.

11. Verify and approve student disbursements (financial aid payments/refunds) to ensure that all funds being released adhere to College policies and procedures.

12. Review and monitor terms of education contracts. Prepare invoicing or GL transfers as needed.

13. T4A processing and distribution.

14. Support Student Services, International Education and Student Records Office with financial related issues.

15. Support the Office of Global Engagement department with denied Study Permits by ensuring outgoing payments comply with College policies and procedures, monitoring transactions and resolving banking or other processing issues.

16. Analyze revenues/expenditures to create monthly deferrals/accruals. Document and maintain supporting working papers.

17. Assist the Director of Financial Services with banking functions, general ledger work, external reporting, fixed asset accounting, investments, etc.

18. Prepare and file GST and PST remittances. Maintain up‑to‑date knowledge of the application of PST, GST, and HST within the framework of the public sector rules.

19. Complete full cycle accounting procedures for the North Island College Foundation, including quarterly financial statements for the Board.

20. Assist with the year‑end procedures and audit of the College and the Foundation, including preparation of year‑end supporting working papers, charity returns, audited financial statements and note disclosures.

21. Perform system testing of the financial database prior to implementation of software updates.

22. Provide support for systems integration and collaboration between financial, operational, and student systems.

23. Provide system support and change‑management leadership for testing and training of system functionality during upgrades and enhancements.

24. Perform other related duties as assigned by the Director of Financial Services.

Required Education & Experience

1. Post‑secondary Degree in Business Administration, or a related finance discipline is required; including specialized courses in Accounting.

2. A minimum of five (5) years of accounting experience, preferably in post‑secondary or a public sector environment.

3. Proven experience developing, implementing, and monitoring finance‑related systems.

Required Knowledge, Skills & Abilities

- Advanced proficiency in MS Office Suite, including Excel and Word.

- Exceptional analytical and creative problem‑solving skills.

- Experience working with large financial databases; Colleague experience is an asset.

- Comprehensive knowledge of accounting standards (PSAB), particularly in the public sector.

- Excellent interpersonal, oral, and written communication skills, with the ability to exercise tact, judgment, and diplomacy.

- Ability to contribute positively in a team environment and work independently with minimal supervision.

- Strong attention to detail and high accuracy in data entry.

- Superior organizational and time management skills.

- Demonstrated ability to lead system change initiatives and deliver effective training.

- Capacity to handle multiple priorities and adapt to a dynamic work environment.

- Proven ability to analyze and interpret financial data to identify trends and provide actionable recommendations.

- Strong understanding of financial and operational system integrations and their impact on business processes.

- Ability to manage and prioritize competing demands in a fast‑paced environment.

- Knowledge of risk management principles and practices related to financial systems and data security.

- Demonstrated ability to develop and document operational workflows and procedures.

- Strong project management skills with the ability to lead and coordinate cross‑functional teams.

- Experience with financial reporting, including preparation of detailed working papers and reconciliations.

- High degree of initiative and ability to anticipate organizational needs and develop solutions proactively.

Special Instructions to Applicant

Please scan copies of your transcripts into one document for attachment. If your transcripts are not available at the time of application, please attach a letter or certificate of confirmation from the educational institution.

Documents Needed to Apply

- Resume

- Cover Letter

- Transcripts

North Island College
Comox Valley Campus
2300 Ryan Rd.
Courtenay, BC, V9N 8N6
250-334-5000
nic.bc.ca

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