Contracts Administrator

As a family-based company for over 100 years, we are committed to creating and maintaining successful teams. We recognize the invaluable contributions of our team members and prioritize their development, health and well-being. For generations, we’ve been in the business of building communities for people to live, work and play. We are looking for a full-time Contracts Administrator to manage the accurate and compliant administration of contracts and agreements, working with internal teams, municipalities, contractors, builder customers, and legal counsel to ensure obligations and regulatory requirements are met. Experience what it means to be part of our family, and build a career you’re proud of. Vacancy Status This is a newly created permanent position. About the Role Manage the full lifecycle of development-related agreements, including subdivision, development, construction, and builder contracts, ensuring compliance and accurate record-keeping. Collaborate with internal stakeholders (Real Estate, Planning, Engineering, Construction) to ensure contractual obligations are understood and met. Work with external legal counsel to draft, review, and finalize agreements, including joint ventures and unique contractual relationships. Support joint venture administration, including meeting facilitation, tracking actions, and assisting with new relationship pursuits. Identify, escalation, and help resolve contract-related issues with internal teams, external partners, municipalities, and contractors, balancing risk and customer satisfaction. Monitor municipal, provincial, and federal regulatory changes impacting development activities and coordinate responses with internal teams. Assist leadership with process improvements, strategic projects, and financial elements of contracts, including security and claims management. Experience - Post-secondary education in Law Clerk Studies, or Paralegal, is preferred, but Business, Engineering, or Finance from an accredited Community College or University with relevant experience will be considered. - 5+ years of experience in contract administration, preferably in real estate, land development, or municipal sectors. - Familiarity with real estate agreements, land development processes, legal documentation, and municipal regulatory frameworks is required. Knowledge of the Planning Act and other development-related legislation, including building codes and the Conservation Act, would be a bonus. - Ability to work across multiple teams to assess compliance against standards and obligations. - Excellent organizational, communication, and interpersonal skills. Able to articulate legal concepts clearly and concisely - Proficiency in Microsoft Office, document management systems, DocuWare, DocuSign, NetSuite or other financial systems, and Monday.com or other collaboration suites. - Detail-oriented with strong analytical and problem-solving skills, able to assess risk and recommend a path forward for projects. What We Can Offer You Join Our Team for a Supportive and Enriching Employee Experience We believe in creating a workplace where you can thrive and feel valued every day. Here’s what you can look forward to: - Comprehensive Benefits Packages*: We’ve got you covered with benefits to keep you and your family healthy and happy. - Growth, Training, and Development Programs: From in-depth training to mentorship with our amazing team and leadership, we’re committed to your professional growth. - Fun Community Events: Enjoy a lively calendar of monthly events, celebrations, challenges, and unique role-specific perks with our signature "Sif’Ton of Fun." - Employee Recognition Program: We love to celebrate and reward your contributions - Employee Referral Program: Help us grow our team and be rewarded for successful hires. - Employee Donation Matching Program: We support your charitable efforts by matching your donations. - Employee Assistance Program: Everyday support for your personal and professional well-being. - Inclusive and Accessible Work Environment: Everyone is welcome, and we strive to make our workplace inclusive for all. Experience a workplace where your growth, well-being, and contributions are truly valued. We can’t wait to welcome you to our team *For eligible positions Application Process Submit applications by 4:30 p.m. on January 30, 2026 . Sifton Properties would like to thank all applicants; however, only those who qualify for an interview will be contacted. #J-18808-Ljbffr