Administration / Document Control, West Africa
4 weeks ago
Lycopodium is currently recruiting for a Site Administrator and Document Control to join our growing Project Service team in West Africa.
Reporting to the Site Office Manager, the Project Administrator will provide administrative services to the construction management by continuously producing quality deliverables and providing high-level office support.
The tasks you'll perform
1. Organizing and coordinating project meetings and workshops.
2. Attending assigned project weekly/monthly meetings.
3. Preparing and formatting project-related documents, minutes of meetings, and reports.
4. Producing complex technical documents with particular emphasis on formatting, presentation, accuracy, spelling, and grammar, sometimes at short notice with immediate deadlines.
5. Registering and filing all relevant project documentation in accordance with the Company approved procedures.
6. Providing assistance to the Construction Management team, as and when required.
7. Leading, monitoring, and controlling project document transmission in accordance with Company, Client, and regulatory standards.
8. Controlling, coordinating, and distributing all project documentation and data in a timely and efficient manner to meet project demands, requirements, and schedules.
9. Leading and ensuring the accurate uploading, logging, filing, and distribution of project-related documentation.
10. Coordinating Lycopodium personnel's travel to and from site and acting as liaison between Global Mobility and the Client's logistics coordinator.
The expertise you'll bring
1. Well-developed written and verbal communication skills.
2. Demonstrated ability to work autonomously and collaboratively with colleagues across all business units.
3. Ability to build and sustain positive relationships with all stakeholders, including clients, vendors, and co-workers.
4. Excellent organizational skills with the ability to multitask and prioritize to a high standard of accuracy and professionalism.
5. Solid technical aptitude, analytical, and problem-solving skills.
6. Ability to work effectively with minimal supervision whilst consistently producing a high quality of deliverables.
7. Personal qualities of integrity, credibility, and commitment.
8. Demonstrated practice of confidentiality, personal responsibility, and discretion.
9. Intermediate MS Word and Excel, Microsoft Office 365 / Windows, Adobe XI Pro / Acrobat.
The benefits we'll provide
Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.
We recognize that everyone is different and needs may change over the course of your career. That's why we:
1. Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
2. Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
3. Are undertaking significant people and technology initiatives that will support the workplace of the future.
We encourage and value diversity and inclusion and welcome applications from all backgrounds regardless of gender, age, disability, and ethnicity.
Our commitment to equal opportunity is embodied in our values of Respect, Integrity & Diligence. They are inherent in who we are, as individuals, and collectively as a Company.
We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.
Please submit your CV by clicking the 'Apply' button.
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