Project Site Administrator- KEARL

Posted Wednesday, October 1, 2025 at 8:00 AM | Expired Thursday, October 16, 2025 at 7:59 AM

At Fort McKay Group of Companies LP we are committed to ensuring “no harm” to our most valuable asset – people. We achieve this by: promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe the safety is everyone’s responsibility and can only be achieved through the active participation of everyone within the organization. We are devoted to making “Safety… Our Way of Life”.

Summary:

Under the direction of the Site Supervisor, the Project Site Administrator ensures that all work is being recorded and reported in a timely fashion, and that records of such are kept in an organized and easily traceable manner. They will also be responsible for processing day-to-day updates & transactions to support the broader payroll program, assist with pay submissions, prepare reports & reconciliations, and be a general knowledge resource and support for the Fort McKay Group of Companies. This is a safety-sensitive position that requires completion of pre-employment/pre-access testing.

Key Focus:

- Provide guidance, support, and requisitions regarding general inquiries to site-based teams and employees

- Get LEMS (Labour, Equipment and Materials) signed off in a timely manner.

- Review and process day to day payroll transactions including, but not limited to, payroll requisitions, special payment requests, etc.

- Provide correspondence to vendors for quotes and order status on specific items as directed by the Site Project Manager/Coordinator.

- Send out purchase requisitions and update the PO logs as required.

- Complete fuel card, vehicle pass requests, or rental requests, and obtain signature from the appropriate signing authority, and submit to the relevant authorizing agent.

- Support general document control, which includes, meeting minutes, chart of employees, recruitment requisitions, and any other administrative tasks as required. Input documents into Adobe Sign as needed.

- Understand provincial and federal privacy laws, as it pertains to collection of personal information.

- Maintain daily tracking spreadsheets for data collection and reports.

- Complete daily and monthly reconciliations in a timely manner.

- Create and file all meeting minutes, and schedule crew meetings.

- Maintain office supplies stock.

- Perform any related and/or additional

Knowledge and Skills Required:

- High school diploma or GED is required

- Candidates with post‑secondary education in Business Administration is an asset.

- Retention of a valid class five (5) driver’s license is required

- 3 year Drivers Abstract is required

- Knowledge in MS Office, specifically Word, Excel, and Outlook is required.

- Experience in Adobe Sign, SAP and/or Ceridian Dayforce HCM is considered an asset.

- CSTS and OSSA or BSO or CSO is required

- At least 2+ years of experience in an administrative or support role with project experience with large and dynamic operations is required.

- Candidates with experience working in a civil, earthworks, pipeline, and/or facility maintenance environment are an asset.

- Good knowledge of payroll principles and practices.

- Highly organized individual able to juggle multiple priorities from various stakeholders.

- Effective communication and interpersonal skills, including good oral, written communication, and listening skills

- Strong knowledge of Alberta Employment Standards

- Familiarity with Service Canada processes and procedures

- Good analytical, problem solving, and critical thinking skills

- Ability to speak, write and read English is required

Temporary Position Details:

This is a temporary position located north of Fort McMurray, AB, on the Kearl Oil Sands Site. Shift schedule: 14/14 schedule.

Camp Accommodations and Flights:

Camp accommodations and Flights provided from Edmonton and Calgary ONLY.

What We Offer:

- Highly competitive salaries

- Safe working conditions

- The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career

- Work‑life balance: We know our people have places to go, people to see and good times to have and we support that

Fort McKay Group of Companies is a growing oilfield and Construction Company which is 100% owned and controlled by the Fort McKay First Nation in Alberta, Canada. The Fort McKay Group of Companies LP is an equity employer and qualified applicants of indigenous ancestry may be given first consideration in any hiring decision. If you wish to receive consideration under the equity principles in our Hiring and Recruitment Policy you must declare your indigenous status in your application.

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