Program Administration Officer

Job Description

JOB TITLE: Program Administration Officer

DEPARTMENT: Office of the CAO

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Temporary 4 months

WORK TERM: May 4, 2026 - August 21, 2026

HOURS OF WORK: 35hourworkweek

LOCATION: City Hall

HOURLY RATE:$22.92

JOB TYPE:Managementand Administration

POSTING DATE: January 9, 2026

CLOSING DATE: Janaury 19, 2026

AREA OF RESPONSIBILITY:

- Provide program assistance and support for divisional initiatives, programs, processes, projects, and events.

- Respond to inquiries/concerns and provide information regarding programs and services to meet departmental service standards.

- Independently fulfills administrative and program duties related to the work area, including correspondence, documentation, minute-taking, preparing memos and reports, and presentations.

- Supports project leads in planning, coordinating, implementing, and evaluating departmental policies, programs, and special events.

- Participates in working groups and brainstorming sessions to provide input, ideas, insights

- Assist with data entry and management.

- Perform qualitative/quantitative research and analysis in a technical and/or specialized discipline to identify trends, industry best practices, and opportunities for continuous improvement.

- Work with internal and external stakeholders to complete projects, where applicable.

- Prepares project and program updates for review by management.

- Maintain confidentiality based on the requirement to access and maintain sensitive sectional or departmental and organizational communication, reports, materials and records.

- Maintain an understanding of divisional programs and services.

- Understand, adhere to, and enforce Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures, and Health and Safety Standards.

SELECTION CRITERIA:

MANDATORY REQUIREMENTS:

- Students must be enrolled in a university or college. Proof of enrollment letter will be requested prior to the job offer.

OTHER SKILLS AND ASSETS:

- Interest working in a City government

- Understands local municipal issues impacting the residents of Brampton

- Student must be currently enrolled in a university or college program.

- Demonstrated working knowledge of discipline-specific principles.

- Excellent communication skills, both verbal and written.

- Possess strong computer skills, e.g., MS Office programs, including MS Word and Excel.

- Students must be enrolled in a university or college. Proof of enrollment letter will be requested prior to the job offer.

These positions are funded through the Canada Summer Jobs Program (2026)and all applicants must meet specific eligibility criteria. For Eligibility Criteria please visit https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/screening-eligibility.html

**Preference will be given to students that havea permanentresidency in Brampton.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:Ourrecruitmentprocessmaybecompletedwith video conference technology.

If this opportunity matches your interest and experience, please apply onlineby clicking the button aboveby January 19, 2026and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion.TheCitymay use anonymized data to produce aggregate reports for internal or external use.

Please beadvised,the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e.testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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