Transaction Coordinator

Job Posting: Transaction Coordinator – Commercial Real Estate

Location: Vancouver, BC

Employment Type: Full-Time, In-Office | Contract - Temporary maternity leave coverage (expected duration: 12 months)

Experience Level: 2+ years in an administrative, operations, or transaction coordination role

Industry: Commercial Real Estate

About the Role

We’re a high-performing commercial real estate team seeking a Transaction Coordinator to provide essential in-office administrative support to our group of three senior brokers, two associate brokers, and a marketing coordinator. This is a pivotal role that ensures our team runs efficiently, professionally, and collaboratively. You’ll help us stay organized, client-focused, and ahead of deadlines.

What You’ll Do

- Prepare and manage documents related to offers, listing packages, and deal execution

- Coordinate internal team schedules and client appointments

- Organize, attend, and document team meetings — track action items and follow-ups

- Maintain document management systems and transaction records

- Liaise with lawyers, clients, municipalities, and other stakeholders to gather or relay required information

- Assist with property research, marketing coordination, and compiling reports which include but is not limited to:

- Preparing closing documents and conveyancing packages for execution to law firms ahead of completion dates.

- Preparing internal accounting documents related to property transaction reconciliation.

- Organizing, tracking, creating and submitting internal agent commission invoices.

- Drafting various legal assets such as Letters of Intent, Exclusive Listing Agreements, Contracts of Purchase and Sale

- Confidentiality Agreements and bid summaries on an ad-hoc basis upon direction from the broker team for issuance to prospective parties.

- Utilizing extra-provincial data systems such as Sitewise, Autoprop, Salesforce (or other CRMs), BC Registry, GIS sites, SpinIIHost to collect documentation required for the preparation of brokerage-required compliance documents such as FINTRAC and BCFSA forms.

- Support our brokers with anything needed to move transactions forward smoothly

What You’re Looking For

- Proven experience in an administrative or coordination role — ideally in commercial real estate, brokerage, legal, or project management

- Meticulous attention to detail and strong organizational skills

- Comfortable juggling multiple priorities with tight deadlines

- Excellent written and verbal communication

- Strong proficiency in Microsoft Office, Google Workspace, and CRM/project management tools

- Positive, self-motivated, and proactive mindset

$60,000 - $65,000 a year

The anticipated salary range for candidates who will work in Vancouver, BC, Canada is $60,000 - $65,000 annual. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Marcus & Millichap is a multi-province employer, and this salary range may not reflect positions that work in other provinces.

Why Join Us?

You’ll be part of a supportive team that’s active across a diverse range of commercial asset classes and client relationships. We value reliability, precision, and initiative — and you’ll play a key role in shaping the operational backbone of our success.

Interested?

We’d love to hear from you. Apply through LinkedIn or send your resume and a short note about why you’re a great fit to Hayley.Lilburn@marcusmillichap.com

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