Manager, Payroll

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Job Requisition ID:2026-02560Time Type:Full timeEmployee Group:StaffJob Category:Human Resources OperationsEmployment Type:PermanentDepartment:Human Resources
- Total RewardsHiring Range:$95,538.29
- $119,422.87Posting Information:This posting is for an existing vacancy.
The internal posting deadline for this position is Thursday, September 3rd at 11:59PM.

Job Description
Primary PurposeThe Manager, Payroll oversees all functions related to the delivery of compensation (domestic and international) and corresponding payroll services in adherence with strict deadlines and in accordance with government legislation and University policy and procedures. In collaboration with Director, Total Rewards participates in special projects to ensure effective, efficient, and compliant payroll practices are developed and maintained; contributes to the achievement of Human Resources’ departmental goals and professional services delivery.
Key AccountabilitiesRemain Current and Conversant with Compliance Requirements, Trends, and Best PracticesMaintain awareness of legislation, regulations, and standards related to payroll to ensure compliance within area of responsibilityMaintain awareness of best practices and emerging issues related to payrollParticipate in professional development to aid in ongoing knowledge and skills acquisitionProvides senior level payroll expertise, advice and guidance to all University stakeholders (Employee, Management, Leadership, Committee) in complex and sensitive matters and policy interpretation related to payrollSupport the creation of, and give feedback on, policies and guidelines affecting payroll, ensuring compliance with government legislationManages the Effective and Accurate Execution of PayrollOversee the administration and processing of all aspects of payroll for the University, ensuring payroll is delivered accurately and on-time through monthly and biweekly standard cycles, with off cycle payments as requiredProvide final sign-off to monthly and year-end processing and filing, ensuring completeness and compliance with strict deadlines; oversee the coordination of year-end reconciliation of government remittances (i.e. CPP, EI, Income Tax, WSIB, EHT) with HR Financial OfficerDevelop and maintain all payroll processes/procedures and documentation, focusing on best practice, compliance and continuous quality improvementCoordinate training of payroll team to ensure consistent application of University policies and standard operating procedures and compliance with legislative requirementsManage the payroll team, providing guidance and direction when higher level issues arise, and ensuring standard procedures are followed and service standards are achievedEnsure all complex, unique, and sensitive issues are investigated and resolved, working with external entities (i.e. CRA, Service Canada, auditors, consultants, etc.) and campus partners or other HR colleagues as requiredParticipate in audits, providing support to the Assistant Payroll Manager and HR Financial Officer and acting as primary contact when necessary; design and implement internal controls to meet audit requirements; coordinate with Human Resources Data Analytics (HRDA) team to design and obtain audit reports in Workday as required to support the payroll functionContinuously leads the analysis, measurement, review, development, and implementation of effective and efficient processes, practices and system capabilities to govern all payroll activities to ensure quality and consistency and delivery against defined targetsSupport the Effectiveness of the HR/Payroll System ApplicationAs the Subject Matter Expert for the payroll and time tracking modules in the HR/Payroll system (Workday), work with Information Systems Technology (IST) Teams to:Define requirements in accordance with the University policies and legislative requirements;Test configuration changes to ensure achievement of requirements;Evaluate and test the system and ongoing releases/updates on an ongoing basis to ensure functionality achieves requirements;Ensure appropriate controls are in place to maintain system security; and,Request that access be granted or restricted, as needed.
As the Payroll Manager, work with HRDA, IST, and all HR users of Workday, to ensure the system’s configuration allows for accurate and compliant payroll processing; identify issues that are impacting the effectiveness, efficiency, or accuracy:Identify upstream issues that are impacting payroll processing (e.g. pending events, missing information,