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Project Manager/Business Systems Analyst

1 month ago

Ottawa, Canada SCHOOL BOARDS' CO-OPERATIVE INC. Full time

Organization:

For Ontario school boards that wish to improve efficiencies, decrease their costs, and mitigate the negative impacts of absenteeism, SBCI – a member-owned not-for-profit co-operative – provides expert actuarial, attendance, health and safety, and workers’ compensation consulting services. Through our industry-leading knowledge and collaborative approach, we work to make schools safer, healthier, and more productive.

SBCI is currently seeking a qualified candidate to fill a full-time contract Project Manager/ Business Systems Analyst role (1 year contract with a possibility of extension) .

Position Summary:

Reporting to the Chief Data and Information Officer, the ideal candidate will be responsible for the day-to-day management of all aspects of SBCI strategic goal project and projects to ensure that all project deliverables are met on time and on budget. The responsibilities also include defining, designing, testing, and maintaining software programs and applications to support business requirements.

This is a full-time contract position, working Monday to Friday This is a hybrid role, with requirements for in-office attendance, as required.

Key Responsibilities:

Project Management:

- Collaborate with key stakeholders to create, plan, develop and monitor defined project goals, plans, timelines, and budgets.
- Lead and coordinate project teams, ensuring clear communication and well-defined roles and responsibilities throughout the project lifecycle.
- Monitor and evaluate project progress, identify potential risks, and implement proactive mitigation strategies to ensure successful outcomes.
- Track milestones and deliverables against project requirements, effectively managing scope changes.
- Coordinate and facilitate project meetings, focusing on status updates, issue resolution, and decision-making.
- Prepare and present regular progress reports, providing updates to stakeholders and management.
- Prepare and maintain multiple project documentation throughout the project lifecycle.

Stakeholder Collaboration

- Build and maintain strong relationships with stakeholders to promote effective communication and drive project success.
- Effectively communicate with key stakeholders on all project tasks, deliverables, timelines, risks and budget. Ensure stakeholder satisfaction.
- Collaborate with internal and external teams on project tasks and deliverables.
- Serve as a liaison between business and technical teams, translating business requirements into actionable deliverables.

Business Analysis

- Full ownership of a wide range of IT Business and System requirements processes end-to-end, pertaining to both the internal and external users.
- Gather the business requirements from the internal users for any new or existing IT applications/reports/dashboards and document those requirements accordingly.
- Provide documentation to describe program development, logic, coding, and corrections to both existing and new applications/reports/dashboards.
- Construct workflow charts and diagrams to both existing and new applications/reports/dashboards.
- Assist in the definition, development, and documentation of software/report/dashboard specifications including processes and procedures in collaboration with internal users, while maintaining department standards.
- Analyze, review, and alter the existing applications/reports/dashboards to increase operating efficiency or adapt to new requirements.
- Create test plans/cases as well as UAT documents for any new or modified application/report/dashboard.
- Perform all levels of testing, including unit, integration, system, to ensure that applications will perform error free and according to business specifications when promoted to production.
- Research and learn new technologies, techniques and software tools.

Process Improvement:

- Identify opportunities for process improvement, efficiency gains, and cost savings within the organization.
- Conduct analysis of current processes, systems, and workflows, and recommend enhancements or automation opportunities.
- Drive continuous improvement initiatives by implementing best practices and standardized methodologies.

Key Skills and Experience:

- Certificate in Project Management (PMP) would be an asset.
- Minimum 7-10 years of experience in Project Management is required
- Extensive experience in creating and maintain project plans including project management tools/software applications, project budgets, resource allocation, stakeholder management, documentation and reporting.
- Certificate in Business Analysis Computer Systems Analysis or Information Technology diploma/degree or similar.
- Minimum 5-7 years’ experience in business systems analysis, database query, application/report development and project management.
- Excellent Business System Analysis, Attention to Detail, Problem Analysis and Problem Solving, Application Design, Development, Testing and Documentation.
- Experience in all the phases of Software Development Life Cycle (SDLC) and Software Test, Life Cycle (STLC).
- Knowledge and proven experience with the following:
- Waterfall and Agile/Scrum Methodologies
- Azure
- Experience in Microsoft SQL server (creating queries/views)
- Business Intelligence programs (i.e. Power BI or Tableau or similar)
- MS Access (creating tables and queries) and MS Excel (including VLOOKUP and Pivot table)
- Knowledge in Data Warehouse would be an asset.
- Excellent oral and written communication skills.
- Excellent problem-solving, time management, decision-making and conflict resolution skills.
- Ability to work effectively in a team environment and independently.
- Bilingual skills (English/French) would be considered an asset.
- Must be able to maintain positive working relationships with others, both internally and externally, work well in a team environment.
- Highly Motivated, attention to detail, energetic, organized, reliable, and self-starter.
- Ability to embrace change with positivity and enthusiasm.

Candidates are welcome to apply by submitting a cover letter and resume by e-mail to careers@sbci.org.

This position will remain open until it is filled.

The salary range for this position is $80,531-$94,758.

We offer our employees:

1. Competitive compensation and benefits package
2. OMERS pension plan (matched by employer)
3. An inclusive, team-oriented culture
4. Team, group and organization-wide activities (virtual and in-person)
5. Flexible hybrid work with home office/remote work opportunities available
6. Reduced summer work hours
7. Continued professional development opportunities and tuition assistance.
8. Peer-to-peer Recognition Program
9. Free onsite parking at the office
10. Wellness programming
11. Employee Assistance (and Family) Programs (EAP/EAFP)
12. Physical activity tracker program and challenges
13. Paid time off (Vacation, Sick, Personal days, and bereavement)
14. We strive to provide more work/life balance.

SBCI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment. Reasonable accommodations are available upon request for all candidates taking part in all aspects of the recruitment and selection process. To request an accommodation please contact Careers@sbci.org.