Project Specialist

1 day ago

Kelowna, Canada Toronto Film School Full time

At Rubicon Organics, our vision is to be the most trusted house of premium cannabis brands – creating elevated experiences for people everywhere. Our mission is to build brands people believe in by delivering elevated experiences in all we do. Through uncompromising quality, purposeful innovation, and trusted partnerships, we create products and relationships that enrich lives and help shape the future of cannabis.

The Project Specialist supports the execution of Rubicon Organics’ innovation pipeline by leading commercialization activities through the gate process. This role ensures new product launches are delivered on time, in full, and in compliance by coordinating cross‑functional teams, managing project timelines, and maintaining accurate documentation. The Project Specialist plays a critical role in enabling efficient, compliant, and successful market introductions for domestic launches.

Responsibilities

- Manage product launch deliverables from concept approval through commercialization.
- Own project timelines, milestones, and dependencies within the gate process.
- Coordinate cross‑functional stakeholders (Ops, QA, Regulatory, Marketing, Supply Chain).
- Oversee packaging and label approval submissions, ensuring regulatory compliance.
- Support BOM, GTIN, and SKU setup, collaborating closely with the Commercialization Coordinator.
- Track and report project progress through ERP and ClickUp system.
- Prepare weekly progress reports and flag risks to the Project Manager/Supply Innovation Manager.
- Proactively identify roadblocks and propose solutions to maintain launch timelines.
- Support documentation of lessons learned and continuous improvement of workflows.

Knowledge & Experience

- Bachelor’s degree in Business, Supply Chain, or related field (or equivalent experience).
- 2–4 years of experience in project coordination or commercialization within CPG, cannabis, or regulated industries.
- Demonstrated ability to lead products through every stage of a gate‑governed development and commercialization process, converting concepts into successful market launches.
- Understanding of product development and commercialization lifecycle (concept → launch).
- Experience using project management tools such as ClickUp, Monday.com, or Asana.
- Familiarity with ERP systems, BOM structures, and SKU data management.

Capabilities

- Strong organizational and project management skills.
- Effective communicator; comfortable engaging cross‑functional stakeholders.
- Detail‑oriented with a proactive, problem‑solving mindset.
- Ability to balance multiple priorities and manage time efficiently.
- Knowledge of regulatory and quality considerations in regulated product launches, with cannabis industry experience preferred.
- Collaborative, adaptable, and accountable in a fast‑paced environment.

Why Join Us?

- Join a publicly listed company committed to sustainability and product excellence
- Work in a collaborative environment with people who value teamwork and initiative
- Salary range:50K to 60K, plus10 percent bonus potential
- Monthly phone stipend included
- Medical and dental benefits after three months
- Two weeks of vacation to start
- Hybrid schedule with two work‑from‑home days after probation

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