Procurement Specialist

2 days ago

Ottawa, Canada TES The Employment Solution Full time

Procurement Specialist (Information Technology Services)

Job Title:

Procurement Specialist – Temporary Full-Time (6-Month Contract, with possible extensions)

Work Arrangement:

Hybrid – Primarily office-based with up to 3 remote days/week (as approved). Remote work must be performed in Ontario. Occasional short-notice onsite presence may be required.

Hours:

35 hours/week

Location:

North York, ON (occasional travel within the Greater Toronto Area).

Role Overview:

We are seeking a Procurement Specialist to support pre-award procurement activities in the Information Technology Services category for a large public-sector capital procurement team. This role focuses on leading complex IT procurements, supporting technology-driven initiatives, ensuring compliance with procurement policies, and partnering closely with internal technical teams and external vendors.

Key Responsibilities:

- Coordinate and lead the full procurement lifecycle for IT services, software, hardware, and technology consulting.
- Prepare and review statements of work, technical specifications, evaluation criteria, and commercial requirements.
- Develop scoring methodologies, evaluation weighting, and submission criteria aligned with IT procurement best practices.
- Partner with IT stakeholders to define requirements, schedule procurement activities, and ensure alignment with project timelines.
- Conduct market research to assess technology trends, vendor capabilities, and pricing benchmarks.
- Lead supplier meetings, pre-bid sessions, clarification discussions, negotiations, consensus evaluations, and debrief sessions.
- Respond to vendor inquiries, manage communication flow, and resolve procurement-related issues.
- Prepare award recommendations, procurement summaries, and commercial analysis reports.
- Support contract negotiation and finalization for IT-related goods and professional services.
- Promote a respectful, inclusive, and harassment-free work environment.

Qualifications & Experience:

Required:

- Minimum 3 years of procurement experience, including exposure to IT procurement.
- Strong understanding of public-sector procurement rules, trade agreements, and competitive/non-competitive processes.
- Knowledge of software, IT services, cloud solutions, and technology procurement methods.
- Excellent problem-solving, stakeholder management, communication, and negotiation skills.
- Ability to manage multiple priorities in a fast-paced technical environment.
- Proficiency in MS Office and procurement-related systems.

Education:

University degree or College diploma in Business, Commerce, Supply Chain Management, IT, Engineering, or related field; or equivalent combination of education, training, and experience.

Assets:

- Professional procurement certifications (SCMP, OPBA, or equivalent).
- Experience supporting IT project procurement in a public-sector environment.
- Experience administering complex, high-value IT RFPs, NRFPs, or negotiated contracts.
- Knowledge of accessibility requirements, privacy considerations, and IT compliance standards.

Contract Term:

6 months with the possibility of extensions up to 1.5 years in 6-month increments.

Thank you for your interest in our position. Only those applicants selected for interviews will be contacted. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate’s request.

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