Event Specialist

Event Specialist

Department: Marketing

Employment Type: Permanent

Location: Greater Montreal Metropolitan Area, Canada

Description

We are looking for an Event Specialist to lead the event strategy targeting our high‑end clientele (executives, top management). You will be responsible for the design, organization, and flawless execution of high‑value events that reflect the premium image of our brand. Your role will be both strategic and operational, working closely with the Marketing, Sales, and C‑Level teams.

What that means day‑to‑day:

- Plan, organize, and coordinate industry events, trade shows, conferences, conventions, seminars, and exhibitions for business audiences.

- Manage event logistics, including venue selection, vendor arrangements, catering, AV, and entertainment.

- Lead and direct on‑site event setup, operations, and post‑event breakdown.

- Build and manage event budgets, monitoring spend and financial performance.

- Oversee guest registration, ticketing, invitation distribution, and attendee satisfaction.

- Liaise and negotiate with suppliers, sponsors, exhibitors, and partners to meet business objectives.

- Ensure compliance with organizational, legal, and health/safety requirements at all times.

- Develop event marketing collateral and creative branding in collaboration with design and marketing teams.

- Project management for multiple simultaneous B2B events, including logistics, budgeting, contracts, and team leadership.

- Vendor sourcing and relationship management to secure quality services at competitive costs.

- Coordination between internal teams (sales, marketing, executive leadership) and external stakeholders (exhibitors, sponsors, suppliers).

- Guest and attendee management including communications, ticketing, and on‑site support.

- Performance tracking and reporting to improve future events and demonstrate success.

What you’ll need to be successful:

- 6+ years of experience in organizing B2B events, working with executive / C‑level audiences.

- Excellent project management skills, multi‑stakeholder coordination, and vendor negotiation.

- Strong attention to detail and appreciation for high‑end standards.

- High autonomy and rigor, with the ability to work in a fast‑paced and demanding environment.

- Bilingual.

- Experience in a tech company, SaaS, or consulting firm.

What you’ll get in return:

We want you to be able to do your best work here. We emphasize providing many ways to support our team to do their best work, and believe that if you look after your people, they look after everything else

Personal Health & Wellbeing

- 🧠 Integrated mental health & wellbeing support

- 🌴 Vacation – starting at 3 weeks

- 💟 Wellness Days & Annual Giving Day – an extra to give back to yourself or your community

- 🩺 Comprehensive medical and dental coverage

- 😴 End of the year, company‑wide shut down for you to relax and recharge

Future Planning

- 🏫 LinkedIn Learning License for upskilling & development

Interested but don’t feel you meet all the requirements?

Our recruitment team assesses and reviews all applications against the role and business needs. We believe in people having transferable and soft skills and want you to know that we consider applications that might not meet all the criteria, but have the aptitude and capability, nonetheless. Our priority is to ensure we set people up for success. We will make a final call based on our determining whether we can offer the necessary support to upskill or provide the developmental support needed for you to get the best out of this opportunity with us

Bring Your Whole Self to Work.

We are proudly an equal‑opportunity employer. We are committed to ensuring that no candidate is discriminated against because of gender identity and expression, race, disability, ethnicity, sexual orientation, age, colour, region, creed, national origin, or sex. We are dedicated to growing a diverse team while continuing to create an inclusive environment where everyone feels safe and empowered to be themselves.

What you can expect if you apply:

- A response to your application within 15 working days

- An interview process consisting of:

- An initial discovery call with the recruiter

- A first stage interview via Microsoft Teams

- Additional interview with the stakeholders you’ll be working closely in the role

We’re keen to ensure our hiring process allows you to be at your best, so if you need us to make any adjustments, please just let us know.

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