Assistant Project Manager

2 months ago

Ottawa, Canada ZW Management Inc. Full time

Be a part of an amazing team

We are seeking an experienced Assistant Project Manager to join our team. As a Project Manager, you will be responsible for overseeing the planning, implementation, and tracking of projects from start to finish, ensuring projects are completed on time, within scope, and budget. You will be working with clients, internal teams, and external stakeholders to ensure that projects are delivered successfully.

**About us**

Founded in 1986, ZW Management Inc has built a strong reputation for competence, integrity, and dependability.

We believe the success of a Project Management assignment depends on Leadership and a true partnering commitment by the team members. Our success as Project Managers is reflective of our ability to focus the team on realistic goals and on successfully finding solutions to problems that may stand in the way of achieving project objectives.

We provide an efficient management process that allows our clients to make informed decisions. We operate on the principle that we are an extension of our client and provide a seamless interface between the Client and ourselves.

**What your Responsibilities would be**:

- Support the project by preparing schedule updates, action logs, contact lists, and stakeholder registers, maintaining project controls, and developing progress reports or dashboard updates.
- Attending project meetings, capturing action items, and key decisions, and preparing meeting minutes
- Provide relief support to other Assistant Project Managers, Coordinators or Project Managers, when available to do so.
- Regularly report on project status by means of schedule updates, meeting minutes, financial records, and other reports.
- Financial Reporting, coordinating with Client finance for data and our tracking system - using Excel.
- Tracking of Project Expenditures - historical and throughout the project until completion.
- Tracking Commitments - Purchase Orders and Contracts.
- Review Invoice & GC Progress Draws/Payment Certificates - verify that the information is correct and provide a coversheet in Excel with budgetary information/recommendation of payment following authorization protocol.
- Dashboard Report Inputs - Financial Section coordinated with the Project Manager
- FF&E Budget Tracking - Excel spreadsheet (tracking through estimate to procurement).
- Change Management Tracking as per client requirements - setting up Excel spreadsheet and updating with all change management.
- Following pre-determined guidelines for categorizing budget, and tracking costs for reporting to the Authorities.
- Follow guidelines or submission templates and reconciliation requirements.
- Monthly and End of Project Reconciliation.
- Other project-related requirements as they arise.

**Qualifications**
- Post-Secondary certification or technology diploma in Engineering, Architecture, or Project Management.
- CAPM or PMP designation would be an asset.
- 3-5 Years of experience in the Assistant Project Manager Role
- Strong computer skills, MS Project, Word, Excel, Visio
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills
- Ability to work effectively in a team environment.

**Why Chose ZW**

We offer a competitive salary, a comprehensive benefits package, and the opportunity to work with a dynamic team of professionals.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

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