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Head Secretary

4 months ago

Winnipeg, Canada RETSD Full time

**SECRETARIAL POSITION**

Bulletin No. 23C-032
**Valley Gardens Middle School**

**Class C - Head Secretary**

**Full-time position (school year schedule)**
**7 hours per day; 8:00 a.m. - 4:00 p.m.**

**Effective date in March 2023 TBD**

**Summary**:Under the general supervision of the administrator(s), assist in the secretarial and administrative duties of the school including assigning work, giving functional guidance, coordinating duties and work assignments of secretarial staff, if applicable, and assist staff, students, parents, and visitors.

**Responsibilities**:

- Organizing office routines and procedures
- Assisting with student registration, timetable preparation and computer scheduling
- Assisting with school budget control and requisitioning
- Assisting with the school fund accounting
- Providing telephone, photocopying, fax and mail services
- Assisting with compiling data and preparing reports
- Providing secretarial help as may be required by the school administration

**Qualifications**:

- Education and experience: o A high school diploma and a minimum of two years’ office experience in a senior secretarial position o Prefer post-secondary office administration training OR an equivalent combination of experience and training o Proven ability to calculate, post and manage accounting figures and financial records
- Communication and interpersonal skills: o Excellent written and verbal communication skills
- Ability to work cooperatively and harmoniously with staff and management and deal effectively with the public o Respect confidentiality of work
- Computer skills: o Excellent knowledge of Office 365 o Word processing (minimum of 45 w.p.m.) o Experience with CIMS Connect and Tyler Student Information System
- Organization and time management: o Demonstrated organizational and time management skills with the ability to prioritize and multi
- task in a high-volume environment o High degree of initiative o High degree of accuracy and attention to detail
- External applicants, upon hire, must supply a Criminal Record Search, and a cleared Child Abuse Registry check

This is a CUPE 4587 position.

Consideration for this position is not necessarily limited to those who apply.

We thank all applicants, however only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $24.17-$28.35 per hour

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 2023-02-27