Office Administrative Assistant
2 weeks ago
Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Assign, co-ordinate and review projects and programs
- Organize and administer staff consultation and grievance procedures
- Advise senior management
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:
- 3-4 people
**Computer and technology knowledge**:
- Electronic scheduler
- MS Access
- MS Excel
- MS Office
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:
- Accurate
- Client focus
- Flexibility
- Organized
- Team player
**Screening questions**:
- Do you have previous experience in this field of employment?
- Work Term: Permanent
- Work Language: English
- Hours: 35 to 40 hours per week
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