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Travel and Finance Coordinator

2 months ago

Kawartha Lakes, Canada Pinnguaq Association Full time

Be part of the innovative future of STEAM (Science, Technology, Engineering, Arts, and Math) learning and digital skills training by joining our team. Working alongside rural, remote, Indigenous and other communities, Pinnguaq supports the development of STEAM skills through innovative technology, art, and play.

**What does success look like at Pinnguaq?**
- Engaging with thousands of young learners and adults across the country through the delivery of community-centered workshops.
- Designing and deploying interactive experiences, online learning modules, and maker kits to teach STEAM fundamentals to all ages.
- Publishing the nationally-recognized Root & STEM magazine, creating a space to explore diverse voices and stories in STEAM.
- Operating makerspaces in Nunavut & Ontario providing hands-on access to tools, equipment, and training for inquisitive minds and makers.

**Position Overview**:
**Success as the Travel and Finance Coordinator Looks Like**:

- Efficient and well-organized travel arrangements that result in minimized travel-related issues and maximized staff satisfaction.
- Accurate and up-to-date financial records and reports that contribute to sound financial decision-making.
- Compliance with company travel and financial policies and procedures.
- Effective communication with staff regarding travel logistics and financial matters.
- The ability to adapt to the organization's evolving travel and financial needs.

**Key Responsibilities**:

- Plan and book travel arrangements for Pinnguaq staff, including flights, accommodation, ground transportation, and other travel-related logistics.
- Coordinate travel itineraries and ensure all necessary documentation and travel instructions are provided to staff.
- Monitor and manage travel expenses to ensure compliance with company policies.
- Maintain up-to-date knowledge of travel regulations, trends, and industry best practices.
- Handle travel-related inquiries and provide exceptional customer service to staff members.
- Prepare and maintain accurate records of travel expenses for reporting and reimbursement.
- Assist the finance department with day-to-day financial operations, including data entry, accounts payable, and accounts receivable tasks.
- Support the preparation of financial reports, including monthly, quarterly, and annual financial statements.
- Collaborate with team members to ensure compliance with financial policies and procedures.
- Contribute to the development of efficient financial processes and procedures.

**Qualifications**:

- Bachelor's degree in Finance, Accounting, Business Administration, or a related field (or equivalent experience).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Detail-oriented with a high level of accuracy.
- Proficiency in Microsoft Office Suite and finance software (e.g., QuickBooks).
- Familiarity with travel booking platforms and tools is a plus.
- Knowledge of Indigenous cultures and communities is an asset.

**Salary**: $50,000.00 per year

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