Cancer Data Coordinator

1 week ago

Markham, Canada Markham Stouffville Hospital Corporation Full time

**Land acknowledgement**:
Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked, and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.

**Who you are**:

- You encompass Oak Valley Health's core values and live the words of respect, trust, commitment, compassion, and courage
- You are a patient and/or client centered individual who performs at an exemplary standard
- You are a team player with excellent communication, critical thinking, and prioritization skills

**What we are looking for**:
The Cancer Data Coordinator is responsible for overseeing and enhancing the completeness, quality, accuracy, and integrity of cancer-related data within Oak Valley Health (OVH). This role plays a critical part in supporting cancer care funding, improving patient care, and ensuring compliance with data-related regulations. The coordinator will work closely with the clinical team and physicians to ensure proper and accurate data is captured and recorded in the Hospital Information System (HIS), proactively monitor data, communicate a list of data quality issues to providers, and collaborate with the IT team to implement enhancements to the HIS for collecting high-quality data, and work with analytics and reporting teams to identify gaps and address them.

**Key Responsibilities**:
**Quality Assurance**:
Develop and implement data quality control procedures and standards to ensure the reliability of cancer data.
Regularly audit data for inconsistencies, errors, and missing information, and take corrective actions as needed.

**Data Standardization and Coding**:
Utilize standardized coding systems (e.g., ICD-10, SNOMED CT) to accurately code and categorize cancer diagnoses, treatments, and outcomes.
Ensure compliance with established coding standards and guidelines:
Canadian Institute for Health Information (CIHI)
Ontario Cancer Activity Level Reporting (ALR)

**Proactive Data Monitoring and Communication**:
Proactively monitor cancer data for quality issues and inconsistencies.
Communicate a list of data quality issues to healthcare providers and clinical teams, facilitating updates and corrections as necessary.

**Continuous Improvement**:
Stay updated on developments in cancer data standards, regulations, and best practices.

Propose and implement process improvements to enhance data quality and efficiency.

**Collaboration and Communication**:
Work closely with the clinical team and physicians to ensure proper data capture and recording in the HIS.
Collaborate with healthcare professionals, oncologists, pathologists, and data analysts to identify and resolve data discrepancies and improve data quality.
Communicate findings and recommendations to relevant stakeholders.
Collaborate closely with the IT team to identify opportunities for enhancing the HIS to collect high-quality cancer data.
Participate in the planning and implementation of IT system upgrades and enhancements to ensure data quality & integrity.

**Data Collection and Validation**:
Collect and compile cancer-related data from various sources, including electronic health records (EHRs), pathology reports, and other clinical documentation.
Verify the accuracy and completeness of collected data, ensuring that all relevant information is captured.

**Data Entry and Management**:
Enter and update cancer data in electronic databases or registry systems.
Maintain data confidentiality and security, adhering to HIPAA and other relevant privacy regulations.

**Reporting and Analysis**:
Generate reports and summaries of cancer data for healthcare providers, researchers, and regulatory agencies.
Collaborate with researchers and analysts to conduct data analyses and identify trends or patterns in cancer outcomes.

**What you bring to the role**:
A college or university degree in a related field (e.g., Health Information Management, Medical records).
Knowledge of cancer terminology, diagnostic codes, and medical terminology
Familiarity with data management tools and software, including database systems
Strong attention to detail and analytical skills
Experience working with cancer registries and cancer data reporting is an asset.
Excellent communication and interpersonal skills
Work experience with MEDITECH EXPANSE preferred.
CHIMA certified with acting member standing is an asset
Demonstrated good attendance and performance records with the ability to maintain these same standard
Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, health and safety legislation and

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