Finance Coordinator

For over 30 years, BGC Cochrane & Area has supported children, youth and families in Cochrane and area through Out of School Care (K-6), Summer Camps, Youth programs, Youth Outreach services, BGC Day Home Agency and community partnerships. Our mission is to provide a safe, supportive place where children and youth can experience new opportunities, overcome barriers, build positive relationships and develop confidence and skills for life.

**Summary**:
Reporting to the Executive Director, the Finance Coordinator is responsible for completing and overseeing the administration of all financial aspects of BGC Cochrane & Area including the accurate completion of bookkeeping and data-entry tasks, the management of the Finance Team, the supervision and balance of the Accounts Receivable and Accounts Payable. The Finance Coordinator works closely with the Finance Controller to ensure the accuracy of all bookkeeping duties and support them with year-end audit preparation.

The Finance Coordinator is responsible for the administration of client billing for licensed programs and EFT submissions. They will work closely with the Program Billing Administrator to complete all tasks related to billing, subsidy and affordability grant administration.

The Finance Coordinator in conjunction with Managers and the Executive Director maintains all financial records for BGC Cochrane & Area. The Finance Officer will ensure that all financial deadlines are met and that all information is entered into Quick Books in a timely and efficient manner.

**Duties and Responsibilities**

**Finance Administration**
- Responsible for the overall accuracy of BGC financial administration; completing bookkeeping tasks, ensuring accurate data entry and reconciliations using QuickBooks.
- Ensure accuracy in the Accounts Receivable; received payments for various programs, donations, fundraising and other miscellaneous receipts of funds.
- Responsible for accurate grant-tracking in QuickBooks together with Management.
- Assist the Finance Controller in the preparation of GST reports, Casino funding reports, and others as required.
- Generate financial and budget reports as requested, including monthly financial reports for Program Managers and the Executive Director.
- Assist the Finance Controller with budget preparation in conjunction with Executive Director and Managers.
- Support the Finance Controller with Monthly Financial reports for Board and Senior Managers.
- Support the Finance Controller with preparation for year-end audit.

**Billing Administration**
- Work closely with the Billing Administrator and Licensed Program teams to ensure all entries are accurate and completed in a timely manner, to ensure reconciliations can happen on schedule, and all reporting is accurate.
- Monthly client invoicing; invoice licensed program parents and reconcile all invoicing to QuickBooks reports.
- Monthly client payments; create electronic fund payments (EFTs) for parents, to providers, and receive and enter payments in QB.
- Reconcile all payments to QuickBooks reports.
- Receive and enter government subsidies, adjust parent billing, if required.
- Prepare and distribute annual Child Care Tax Receipts as per CRA rules and are accurate and on time

**BGC Administration**
- Lead and manage the Finance team.
- Contribute to the BGC team by way of meeting preparation, being present and active at meetings, chairing and follow-up with assigned actions.
- Develop relationships with peer BGC members across Canada.
- Actively participate in organization-wide groups like the Fundraising Committee, JWHSC, etc.
- Volunteer and participate in organization-wide marketing and fundraising events.
- Proactively manage workload, time off and its communication amongst peers and team.
- Ensure communication is professional, targeted and using appropriate method.
- Complete all other duties assigned at the discretion of management.
- Upholding the Mission and Core Values of BGC; Belonging, Respect, Encouragement, Working Together and Speaking Out

**Skills & Qualifications**:

- Business Administration qualification or Finance qualification and related work experience is essential.
- Understanding or experience with accounting practices within the non-profit sector.
- Experience preparing or performing year end audits.
- Advanced working knowledge of Microsoft Office, specifically Outlook and Excel.
- Strong aptitude in using DEXT and QuickBooks Online.
- Demonstrated professional ethics, boundaries and ability to maintain confidentiality.
- Superior written and interpersonal communication.
- Strong organizational skills and comfort working in a dynamic, evolving setting
- Exceptional attention to detail, accuracy and consistency.
- Demonstrable experience in compliance.
- Exceptional record-keeping.
- Demonstrated continuous learning.

**Job Types**: Full-time, Permanent

Pay: From $55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disabi