Electives Program Coordinator

2 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Mon-Fri; 830-430/35 hrs week

**Education Level**
Diploma in Business Admin

**Career Level**

3 yrs of relevant experience

Grade 5: $22.53 - 31.70 hourly

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

**About the Faculty**:
McMaster University's Faculty of Health Sciences trains physicians, nurses, physiotherapists, occupational therapists, health care researchers, physician assistants and midwives to work together in teams, providing the finest patient care. Our pioneering education advances and our excellence in world-class research has consistently placed McMaster among the top 50 universities in the world for health and medicine.

**About the Department**:
The McMaster University Department of Obstetrics and Gynecology is a large multi

**About the Role**:
**Job Summary**:
Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic programs or department events. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff.

**Purpose and Key Functions**:

- Identify and analyze problems with the program and prepare recommendations for review and approval.
- Investigate questions and resolve problems concerning program, curricula, and admissions.
- Inform faculty of student eligibility for funding opportunities and discuss funding scenarios and scholarship options on a case by case basis.
- Advocate on behalf of students who require accommodations or non-standard arrangements with regards to funding and program requirements.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Plan and coordinate a variety of events and activities such as seminars, workshops, and conferences.
- Deliver a variety of academic program or department presentations.
- Coordinate and organize regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material requests.
- Monitor and review program registrations and liaise with other departments to process changes to student records and registration.
- Compile course information and update course calendar information.
- Provide program and admissions information to potential applicants, students and faculty.
- Act as a liaison between students and the various individuals and offices within and external to the department.
- Inform faculty of established procedures for exam preparation and grade submissions. Ensure that proper procedures are followed and deadlines are adhered to.
- Ensure that there are no conflicts with student timetables and work with the appropriate office to resolve course conflicts.
- Monitor student course registration and provide electronic permissions to allow students to enrol in limited enrolment courses.
- Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Gather and compile the paperwork required to facilitate hiring and payment processes.
- Input financial and employee information required to process pay.
- Write a variety of documents such as correspondence, reports, and meeting minutes.
- Format, word process, edit, and proofread a variety of documents and materials.
- Gather and compile data and documentation for a variety of reports, memos, and program activities.
- Gather, assemble, and distribute documentation required for registration, course material, grade appeals, reinstatements, course overload and prerequisite permissions, and transfer credits.
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Update and maintain information and content on websites and social networks.
- Coordinate the calendar of supervisor and resolve scheduling conflicts.
- Schedule and coordinate meetings including room bookings, agendas, catering and travel arrangements.
- Monitor and order office supplies.
- Source and obtain pricing information for office supplies and equipment.
- Set up and maintain filing systems, both electronic and hard copy.
- Classify, sort, and file correspondence, records, and other documents.
- Update and maintain confidential files and records. Handle sensitive material in accordance with established policies.
- Assemble, copy, collate, and disseminate a variety of documents and materials.
- Open and distribute incoming mail and faxes.
- Prepare outgoing mail, faxes, and courier shipments.
- Maintain the confide

  • Administrative Assistant, Electives Program

    3 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon-Fri; 830-430/35 hrs week **Education Level** Diploma in Business Admin **Career Level** **NEW GRADUATES ARE WELCOME TO APPLY** Grade 5: $20.72 - 32.57 hourly **About the Faculty**: McMaster University's Faculty of Health Sciences trains physicians, nurses, physiotherapists, occupational therapists, health care researchers, physician...

  • Administrative Assistant, Electives Program

    3 days ago

    Hamilton, Canada McMaster University Full time

    Job Summary: Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic programs or department events. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and...

  • Program Coordinator

    7 days ago

    Hamilton, Canada AtomVie Global Radiopharma Inc. Full time

    AtomVie Global Radiopharma Inc. is a global leading GMP manufacturer and distributer of clinical and commercial radiopharmaceuticals. We work with our partners to empower the next generation radiotherapeutics for the detection and treatment of cancer and human diseases. * About The Role* The Program Coordinator works closely with the Senior Account...

  • Program Coordinator

    4 weeks ago

    Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

    **Program Coordinator, WSIB Specialty Clinic**: **Position Details**: **Department**: WSIB Clinic - Ortho/Neuro Services **Employee Type**: Temporary, Full Time **If Temporary, Number of Weeks**: 36 **Union**: Non-Union **Openings Remaining**: 1 **Schedule**: **Work Days**: Monday to Friday **Time of Day**: Days, Afternoons **Shift**: 7.5 hour **This...

  • Program Coordinator

    6 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, 8:30am to 4:30pm, may include evenings and weekends as needed **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. **Unit/Project Description**: The Forge is the business incubator for McMaster University and Hamilton...

  • Administrative Assistant

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30-4:30, 35 hours/week **Education Level** 2 year Community College diploma in Office Administration or related field of study. **Career Level** Requires 4 years of relevant experience. **JD #**: JD00643 **Pay Grade**: 6 **Title**: Administrative Assistant (III) **Unit/Project Description**: The Undergraduate Medical...

  • Program Coordinator

    4 weeks ago

    Hamilton, Canada L3Harris Technologies Full time

    Program Coordinator L3HARRIS WESCAM Division Hamilton, Ontario About L3HARRIS WESCAM As a subsidiary of L3Harris Technologies and within the Integrated Mission Systems Segment, the WESCAM division develops the most advanced optical sensor and targeting systems for global defense and military sectors, National Security, Search & Rescue and Airborne law...

  • Program Coordinator, Pgme

    5 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:00AM-4:00PM 35 hours/week **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. **Job Description Number** JD00692 The **Post-Graduate Medical Education (PGME) Office** is a multi-faceted team that supports 60 residency...

  • Program and Events Coordinator

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    Job Summary: Rponsible for planning, supporting, and maintaining the efficient operation of a program division and its related programs, and coordinating all aspects of the program including events, curriculum administration, implementation, promotion, resource and financial management. Working in close collaboration with the Manager as well as...

  • Bssc Program Coordinator

    5 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, M-F 8:30am-4:30pm, evenings and weekends as needed. **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. **Unit/Project Description**: For Department use only. The Black Student Success centre supports and champions the...

  • Coordinator, Educational Programming for Newcomer

    4 weeks ago

    Hamilton, Canada Empowerment Squared Full time

    **Empowerment Squared** 162 King William Street, Suite 103 Hamilton, ON L8R 3N9 (905) 393 5370 **empowermentsquared.org** **Job Opportunity: Coordinator, Educational Programming for Newcomer Youth (Full Time)** **About the Organization** Based in Hamilton, Empowerment Squared (E2) is a Canadian charity that is building a world where everyone is empowered...

  • Program Coordinator

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 8:30-4:30 PM **Education Level** 2 year College Diploma **Career Level** Experienced **Unit/Project Description**: - For Department use only._ **McMaster Nuclear Operations and Facilities** strives to embody values of integrity, quality, inclusiveness and teamwork. We aspire towards inclusive excellence, acknowledging that diversity is...

  • Program Coordinator, Volunteers

    3 weeks ago

    Hamilton, Canada VON Canada (Ontario) Full time

    **Requisition Details**: Employment Status: Regular, Full Time (1.0 FTE) Program Name: Palliative Volunteer Visiting Number of Hours Bi-Weekly: 75 Work Schedule: Days On Call: No **Job Summary**: The Coordinator is responsible for providing support to the Manager(s) and for providing leadership and coordination of the day-to-day operations within the...

  • Coordinator, Community Programs

    4 weeks ago

    Hamilton, Canada Campfire Circle Full time

    **Coordinator, Community Programs** **Southwest Ontario, 1-year contract** **ABOUT US** Campfire Circle has offered healing through happiness for thousands of kids and families affected by childhood cancer since 1983. It’s where kids can be kids, and families can be families—engaging in camp-inspired community, in-hospital, and overnight camp programs,...

  • Program Coordinator

    4 weeks ago

    Hamilton, Canada Thrive Group Full time

    We are currently hiring a **Full-Time Program Coordinator** to join our Community Services team for our **Hamilton** and **Burlington** area programs. Build a career with us by working in a continuum of care within a group of organizations with different types of opportunities which allows you to grow in your profession.If you are an individual who values...

  • Program Coordinator

    4 weeks ago

    Hamilton, Canada Thrive Group Full time

    We are currently hiring a** Full-time Program Coordinator** to join our Community Services team for our Hamilton program. This position will offer you a competitive wage, benefits, HOOPP pension, paid orientation and on-going professional development opportunities. If you are an individual who values **Teamwork, Honesty, Respect, Innovation, Versatility**...

  • Academic Skills Program Coordinator

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon-Fri, 8:30am-4:30pm, 35 hours per week **Education Level** Bachelor's degree in a relevant field of study. **Career Level** Requires 3 years of relevant experience. **Unit/Project Description**: The Student Success Centre (SSC), Student Affairs serves an integral, central role in the development and provision of innovative programs and...

  • Planner I

    4 weeks ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Job Id #30072: Planner I

    2 days ago

    Hamilton, Canada City of Hamilton Full time

    Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody...

  • Planner I

    4 weeks ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...