Accounts Receivable

7 months ago

OroMedonte, Canada R&F Construction Inc. - DKI Full time

Accounts receivable and accounting administration
- Calculate, enter and distribute Accounts Payable invoicing. Research discrepancies/problems.
- Scan Sub-trade invoices and save to PSA
- Take copy of any payments posted for donations and items purchased to be depreciated
- Issue purchase orders for non-job related purchases
- Correct purchase orders in order to post invoicing, first confirming reason for change
- Post Inventory Material Sheets by General Journal entry
- Assist A/P, ie enter time cards when needed, prepare yearly file system (hard copy), etc
- Assist A/P with M/C billing
- Review of the invoice report & job costs to ensure accuracy and protocols are followed (TD & DGIG, AVIVA, etc. to flooring removal from estimate amount)
- Ensure files are organized & complete when invoicing. If not then return to sales team to complete.
- Ensure job invoice report is accurate and it corresponds to amounts in PSA. If it did not meet the margins then it needs to be explained before invoicing.
- Preparation of the weekly AR report to estimating team
- Provide each sales team what they have invoiced for the week
- Follow up with adjusters/clients for payments after 30 days
- Setting up & management of overdue accounts to collections and/or litigation
- Track jobs at 30 days to be a lien on a property if payment has not been received.
- Daily upload of timecards for all employees from PSA web
- Monthly balancing of intercompany billing
- Payroll administration
- Provide the highest level of customer service with efficient and accurate information for all materially invested parties.
- Assists Project Managers/Sales Team in monitoring and meeting KPIs (Key Performance Indicator) targets.
- Manages, maintains and updates information about home insurance claims for emergency restoration job files including invoicing, scanning and uploading documents.
- Able to address questions and concerns from property owner and assist with resolutions toward job completion.
- Supports all Project Managers/Sales Team by performing clerical tasks such as data input to various in house software programs: Xactimate, Xactanalysis, Complete DRS and PSA.
- Main point of contact for supervisors, vendors, and subcontractors to ensure exceptional communication is provided to property owners and insurance adjusters.
- Supports Production Team by coordinating and scheduling daily and long term workloads.
- Maintains neatness and orderliness of insurance claim files.
- Able to review assigned job files and proactively make housekeeping changes to support insurance protocols.
- Excellent organizational, interpersonal, written, and oral communication skills.
- Assist with answering all incoming telephone calls.
- Proficient in Microsoft Outlook, Word and Excel.

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance

Schedule:

- 8 hour shift
- Monday to Friday
- On call

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- A/R: 1 year (preferred)

Work Location: In person

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