Library Technician

2 months ago

New Westminster, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**
- We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.
- Transit-accessible campuses
- Hybrid work arrangements for eligible positions
- Competitive salaries
- Excellent Health and Dental Benefits for eligible positions
- Defined-Benefit Pension Plan for eligible positions
- Professional Development funding
- Access to our Fitness Centres and Classes

**For more benefits information, **click here****

**The Role**
- To support the services, programs and strategic directions of the Learning Resources Department with a focus on cataloguing as well as processing all library materials; acquiring serials, book and media materials for college departments as requested for faculty/staff, classroom and lab purposes. Provides exceptional client-centred service on a consistent basis to all stakeholder groups.

**Responsibilities**

**1. Acquisitions. Responsible for sourcing, ordering and receiving materials for the library and various college departments. Ensures an even ordering process throughout much of the fiscal year.**
Initiates orders using the integrated library system (ILS), encumbering costs against various fund codes to enable budget management;-
- Receives materials (includes unpacking boxes, checking for damage, entering ILS data, etc.); for library materials, prints order slips to attach to items and prepares items for cataloguing;
- Ensures new material is made available to the Collection Development or Serials Librarian for review prior to cataloguing;
- Receives invoices and credit memos; matches invoices and credit memos to appropriate orders, inputs payment data into the ILS, identifies college account codes for payment/credit; forwards coded/completed invoices and credit memos to Finance;
- Communicates and negotiates with vendors and publishers regarding material availability, price quotations, delivery, substitutions, back orders, claims for overdue materials, returns of incorrect or damaged shipments, discrepancies in invoices or credit memos, order cancellations, etc.;
Manages the vendor database in the ILS and vendor data kept in manual files;
- Runs various ILS database reports on a regular basis looking for data errors and corrects as needed;
- Responsible for preparing and shipping serials and monographs to external vendor for binding;
Archives and purges order records from the ILS on a yearly basis;
- Assists with fiscal year end activities including accounts and activities reporting, and fiscal close of accounts in the ILS.

Catalogues all material types/formats including, but not limited to: print monographs, e-books, videos, DVDs, CDs, streaming videos, maps, musical scores, government documents, serials, websites, etc.;
Adds, updates, enhances, and corrects bibliographic records in the ILS following national, international and local cataloguing standards and practices;
- Adds, updates and deletes item and authority records in the ILS to allow for circulation, inventory control and improve access to library material;
- Monitors external publications such as the Library of Congress Cataloging Services Bulletin and updates the authority database with the changes required by such sources;
- Reviews and manages the ILS’s weekly “URL Verification” report, investigating and correcting broken URL links in bibliographic records as needed;
- Under the direction of the Operations Supervisor and liaising with the Technical Services Librarian, keeps up to date on changes to cataloguing standards/rules, investigates implications of standards/rules changes, and recommends database updates and/or procedure updates.

**3. Data Sharing.**
Performs batch downloads of bibliographic (e.g., for electronic serials, digital collections, etc.) and authority records from vendors and library partners, and applies global updates as needed to these records in order to correct or enhance content for Douglas College;
Performs batch uploads of bibliographic records to external library partners (e.g., OCLC, Library and Archives Canada, B.C.’s Outlook Online, etc.) and uses partner online information systems to investigate and correct errors which occur during batch uploads.

4. **Processing and Repair. Responsible for preparing all items acquired by the library for use by the College community to ensure the security and physical protection of the material and enhance its accessibility.**
- Processes all library materials (e.g., producing and attaching labels/barcodes, inserting security strips, packaging, laminating covers, etc.), including AV equipment;
Trains other library staff or student assistants to perform processing and repair activities as needed;
Develops and implements workflow process and communicates with the c

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