Internal Assistant

6 days ago

North York, Canada York University Student Centre Inc. Full time

**JOB DESCRIPTION**

**JOB TITLE: Internal Assistant**
Department: Internal Administration
Report To: Internal Coordinator
Position Type: 1 Year Contract
Pay: $22.00 - $26.00

**JOB STATEMENT**

Takes responsibility for all areas of YUSC office administration. This includes the areas of the reception, office management, promotional bookings, vending program and office IT requirements. Guides the reception team towards achieving established goals and objectives. Ensure highest standards of customer service are met.

**ESSENTIAL FUNCTIONS**

A. **Planning**
1. In cooperation with the Executive Director, establish a yearly plan, budget and objectives for the administrative operation
2. Assist in Developing a schedule for vending operation and promotional booking (table and food court area) with the purpose of maximizing revenues and develop policies and procedures accordingly.

3. Assist in Developing and implement policies and procedures to govern the use of the club rooms, meeting rooms and services provided to organizations.

4. Advise and recommend to Executive Director major office related capital requirements (i.e. equipment needs, service needs)

5. Establish and maintain office supplies inventory including office equipment.
6. Establish control systems for office supplies and key inventory
7. Arrange, attend, and perform secretariat functions for a variety of meetings as required by the ED, Board or other YUSC committees.
8. In cooperation with the Executive Director, plan and execute office social events, training sessions, yearly managers’ retreat, and other events from time to time

B. **Operational**
1. Respond to queries raised by including student clubs regarding club office space and operational issues
2. Inspect club offices on bi-annually to review damage
3. Develop and implement communication system for building users and related university offices, including the hosting of regular building-wide meetings
4. Develop, organize and manage office clerical and reception staff, procedures and policy
5. Provide occasional in-field assistance at events from time to time

C. **Human Resources**

1. Effectively coordinate the efforts and performance of the reception
2. Guide development of reception training programs and materials, including staff manual

1 of 1

3. Handle all employee disciplinary actions up to and including termination for reception Matters of termination to be reviewed in advance with the Executive
Director.

4. Any other tasks as assigned from time to time by the Executive Director

**JOB SPECIFICATIONS**

1. College Diploma or higher with a focus in office administration or commensurate experience

2. At least 2 years in an administrative position with at least 1 year in a supervisory capacity.

3. Excellent oral and written communication skills
4. Ability to draft budgets
5. Demonstrated ability to deal courteously and effectively with client groups and staff
6. Ability to exercise tact and judgement
7. Experience with design, promotions, website and an asset
8. Excellent organizational skills

**Job Types**: Full-time, Fixed term contract

**Salary**: $22.00-$26.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- North York, ON M3J 1P3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- administrative position: 2 years (required)
- supervisory: 1 year (required)

Work Location: In person

  • On-site, Key Account Manager

    2 months ago

    North York, Canada Fuze HR Solutions Inc (Internal) Full time

    **Position**:On-Site, Key Account Manager **Company**: Fuze HR Solutions Inc. **Industry**:Recruiting & Staffing **Reports to: Divisional Director** **Location**:North York, Ontario **About Fuze HR Solutions** Fuze HR is rapidly growing, with many exciting projects, clients, and changes happening - come grow with us!!! *** **Job Summary**: We are...

  • HR Intern

    2 months ago

    North York, Canada Second Bind Full time

    We are looking for an HR Intern to perform various administrative tasks and support our HR department's daily activities. HR Intern responsibilities include updating our employee records with new hire information, screening resumes and scheduling interviews. If you're interested in kickstarting your career in HR and getting a closer look of how our company...

  • HR Intern

    3 months ago

    North York, Canada Second Bind Full time

    We are looking for an HR Intern to perform various administrative tasks and support our HR department’s daily activities. HR Intern responsibilities include updating our employee records with new hire information, screening resumes and scheduling interviews. If you’re interested in kickstarting your career in HR and getting a closer look of how our...

  • Marketing Intern

    2 months ago

    North York, Canada Second Bind Full time

    We are seeking a highly motivated and passionate Marketing Intern to join our team. As a Marketing Intern, you will collaborate with the marketing team to develop and execute marketing campaigns, assist in the creation of marketing materials, conduct market research, analyze campaign effectiveness, and support promotional activities. This is an excellent...

  • HR Intern

    2 months ago

    North York, Canada Second Bind Full time

    We are looking for an HR Intern to perform various administrative tasks and support our HR department's daily activities. HR Intern responsibilities include updating our employee records with new hire information, screening resumes, and scheduling interviews. If you're interested in kickstarting your career in HR and getting a closer look at how our company...

  • Programs & Post-production Assistant Intern

    3 weeks ago

    North York, Canada Canadian Film Centre Full time

    Date: May 15, 2024 **Job Title: Programs & Post-Production Assistant (Summer Position)** Type: Contract Start Date: July 8, 2024 End Date: August 31, 2024 Reports to: Manager, Program Administration Compensation: $17 per hour Hours of Work:34 hours per week, Monday through Thursday or Tuesday through Friday, as needed Location: Canadian Film Centre,...

  • HR Intern

    3 months ago

    North York, Canada Second Bind Full time

    We are looking for an HR Intern to perform various administrative tasks and support our HR department's daily activities. HR Intern responsibilities include updating our employee records with new hire information, screening resumes and scheduling interviews. If you're interested in kickstarting your career in HR and getting a closer look of how our company...

  • Marketing Intern

    4 weeks ago

    North York, Canada Second Bind Full time

    We are seeking a highly motivated and passionate Marketing Intern to join our team. As a Marketing Intern, you will collaborate with the marketing team to develop and execute marketing campaigns, assist in the creation of marketing materials, conduct market research, analyze campaign effectiveness, and support promotional activities. This is an excellent...

  • International Mover

    3 weeks ago

    North York, Canada Metropolitan Movers Full time

    **Responsibilities**: - **Load and Unload Operations**: - Expertly assist in loading and unloading furniture and various items onto and off of trucks. - Ensure an international/cross-border level of safe and efficient packing, wrapping, and securing of items for transport. - **International Procedures**: - Conduct inventory list of items, ensuring...

  • International Mover

    2 weeks ago

    North York, Canada Metropolitan Movers Full time

    **Responsibilities**: - **Load and Unload Operations**: - Expertly assist in loading and unloading furniture and various items onto and off of trucks. - Ensure an international/cross-border level of safe and efficient packing, wrapping, and securing of items for transport. - **International Procedures**: - Conduct inventory list of items, ensuring...

  • Musical Theatre International Interns

    2 weeks ago

    North York, Canada Haois International Arts Center Full time

    **Haois Singing & Music Theatre School** is recruiting Musical Theatre Summer Interns for Theatre Production; Professional Workshops; Educational experiences; Culture Exchange experience in Shanghai, China. **Hiring position**: Contract - 5 positions **Position duration**: July; August 2024 **Working Location**: China: Shanghai, Beijing, Guangzhou,...

  • Talent Intern

    2 weeks ago

    North York, Canada Nestle Operational Services Worldwide SA Full time

    **A little bit about us** Good Food, Good Life is the very essence of Nestlé. This philosophy goes back to our beginnings. The Nestlé Company was founded in 1867 by Henri Nestlé, who developed the first milk-based baby formula. Today, over 150 years later, we are recognized as the world’s largest Food and Beverage Company employing around 280,000 people...

  • Marketing Intern

    2 weeks ago

    North York, Canada Polaron Solartech Corp. Full time

    Pion Power is seeking a Marketing Intern to assist with various marketing activities and bring a flair for creativity to enhance our brand's presence. **Position Overview**: As a Marketing Intern, you will collaborate closely with our marketing & designer team, contributing to the development of compelling and impactful marketing materials. This opportunity...

  • Sports Management Intern

    4 weeks ago

    North York, Canada Canlan Sports Full time

    Canlan Sports is the largest private sector owner and operator of recreational sports complexes in North America. The company's success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers’ need for service...

  • Regulatory Affairs Intern

    2 weeks ago

    North York, Canada Nestle Operational Services Worldwide SA Full time

    **A little bit about us** Nestlé Health Science is an innovative company engaged in advancing the role of nutritional therapy to improve the management of health for consumers, patients and our partners in healthcare. Our intent is to bring forward nutritional therapies that have proven clinical and health economic value and improve the quality of...

  • Development & Events Intern

    3 weeks ago

    North York, Canada Canadian Film Centre Full time

    Date: May 15, 2024 **Job Title: Development & Events - Intern** Type: Contract Start Date: June 24, 2024 End Date: August 31, 2024 Reports to: Events, Manager Compensation: $17 per hour Hours of Work:Monday through Thursday (31 hours per week with flexible start times) Remote and 2 days at CFC office. Location: Canadian Film Centre, 2489 Bayview...

  • Internal Operations and Administrative Coordinator

    3 weeks ago

    North York, Canada Canadian Health Food Association Full time

    **JOB POSTING** **POSITION**:Internal Operations and Administrative Coordinator, Internal Operations **REPORTS TO**: Senior Director, Internal Operations **DIRECT/INDIRECT REPORTS**:None We're the Canadian Health Food Association, aka CHFA. And we're certified as a "Great Place to Work®!” Are you passionate about people and processes? As Canada's...

  • Intern, Fund Development

    3 weeks ago

    North York, Canada Tennis Canada Full time

    WHO WE ARE? The future is bright for tennis in Canada, and you will be right in the middle of it all at Tennis Canada! A national sport organization with a mission to lead the growth of tennis in Canada and a vision to be a world-leading tennis nation, Tennis Canada seeks to grow participation across the country and develop champions on the international...

  • HR Administrator Intern

    1 week ago

    North York, Canada Pantos Logistics Canada Inc. Full time

    **Company Summary** Pantos Logistics Canada Inc. provides top global logistics solutions to over +1,000 clients in services areas of Ocean, Air, E-Commerce, Trucking, Customs Brokerage, Warehousing and Cargo Projects. The company’s expertise includes custom brokerage, storage, and in-bound/out-bound TRANSPORTATION via various modes of transport, including...

  • Community Engagement Intern

    3 weeks ago

    North York, Canada Opus Restaurant Full time

    **ABOUT US** Organic Traditions is a Canadian family owned and operated company. We desire to nourish people with the most nutrient dense superfoods from healing traditions around the world. Our vision is to inspire people to fuel themselves with high-quality, organic nutrition for prevention, regeneration, and longevity so they can live their healthiest,...