Secretary I

**Req ID**:157764**
**Company: Nova Scotia Health**
**Location**:Western** **Zone, **Soldiers Memorial Hospital**
**Department**:RSH Research Innovation SMH Virtual POC**
**Type of Employment**:Casual** **Hourly FT long-assignment** **(**100%** **FTE) x **1** **position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:8-Jun-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**Responsibilities**:

- Perform general reception duties, including telephone contact with public and staff
- Receive and responds to inquires and requests, both on the phone and in person, exercising sound judgment, courtesy and confidentiality
- Complete client bookings and registrations for collaborative team clinics
- Book clinic dates in collaboration with the collaborative practice teams
- Ensures complete and accurate billing for the practice
- Organize patient charts, picks up charts from health records and completes transcription related to patient care
- Perform general clerical duties such as filing, photocopying and maintaining sufficient inventory of supplies
- Provide program assistance which may include brochure development, planning and coordination of launches, educational sessions and other special events as related to various projects
- Transcribe and distribute minutes of various committees and working groups as requested by management team
- Assist with the planning and organization of various meetings as requested by management team
- Collect data, performs data entry and maintains other relevant information as required by NShIS, Electronic Medical Record (EMR)and generates statistical reports as required
- Assist with tracking expenditures through the organization of expenses in excel documents as requested
- Work with mínimal supervision, using sound judgment to make decisions
- Responsible to hold in confidence all matters pertaining to clients, staff and the NP Service
- Other related duties as assigned

**Qualifications**:

- Grade XII required
- Graduate of a recognized office administration program required
- Certificate in medical terminology required
- One year recent experience in office administration required
- Typing speed of at least 40 words per minute with accuracy
- Computer literacy including demonstrated skills in EMR, Word, Excel and Publisher
- Background in health care preferred
- Must have demonstrated good attendance in current and past employment
- Demonstrates an awareness of organizational and community needs
- Physical capabilities to perform the duties of the position such as working flexible hours, dealing with stressful situations and travelling within the District and to other areas as required
- Fluent in French and English preferred

**Hours of Work**:

- Long assignment full-time position; 70 hours bi-weekly.

**Salary Information**:
$20.15 - $21.98 hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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