Secretary/clerk- Queens Park Care Centre- New Westminster

2 weeks ago

New Westminster, Canada Fraser Health Full time

Salary range: The salary range for this position is CAD $27.10 - $27.10 / hour Why Fraser Health?:
Are you looking to bring your extensive administrative and secretarial skills to a rewarding role?. If you have answered “yes”, we want you to keep reading to explore your career with us

We currently have an exciting opportunity for a **Casual** **Secretary Clerk** to provide support to our **Queen’s Park Care Centre** located in beautiful **New Westminster, B.C.**

**Queen's Park Care Centre-** provides the community of New Westminster with general rehab, adult day programs and long term care services. There vision for long-term care is: A caring place to live and a great place to work. To support, honor and celebrate the wisdom and diversity of our residents and clients in a person focused, caring environment. A multicultural home, we strive to be on the leading edge of new programs and services for residents. There are 148 publicly subsidized long-term beds in our multicultural home

**Take this opportunity to**:

- Provides secretarial and reception support to the Specialized Geriatric Clinic such as developing presentations, recording minutes, arranging meetings,
- Responding to inquiries, directing calls, filing and maintaining appointment calendars; books and schedules out-patient appointment including coordinating patient appointment for physicians at the assigned location.

**Want to join our team? We will be looking for you to have**:
***Grade 12 and two (2) years' recent, related experience or an equivalent combination of education, training and experience.**:
**Experience some of the benefits of working with us, including**:

- Career advancement and growth opportunities
- Comprehensive health benefits including extended health and dental 100% paid by us, that cover you and your whole family.
- Health and well-being resources, including an employee and family assistance program.
- Generous vacation time: eligible employees can earn up to four (4) weeks of vacation per year, with the possibility of accruing extra time based on there tenor with us.
- Access to exclusive staff discounts and perks with various partners including, a Transit Incentive Program
- A defined pension plan.

**Join our team at Fraser Health
- where cared for people ,care for people**

Detailed Overview:
Provides secretarial and reception support to the Specialized Geriatric Clinic such as developing presentations, recording minutes, arranging meetings, responding to inquiries, directing calls, filing and maintaining appointment calendars; books and schedules out-patient appointment including coordinating patient appointment for physicians at the assigned location.

**Responsibilities**:

- Maintains appointment calendars for the interdisciplinary team and physician by receiving and reviewing appointment requests and appointment calendars; books, schedules and/re-schedules appointments, as required; arranges meetings by setting times, booking room and equipment, typing and circulating notices, flyers and/or agendas.
- Admits and discharges patients by collecting demographic data and entering information into a computerized system, completing required forms and attaining required signatures; updates computerized system according to changes.
- Books and schedules out-patient appointments by receiving and reviewing referrals and referral information, in accordance with the interdisciplinary team and physician schedules; contacts patient, interdisciplinary team members and/or physician to confirm appointment times; rearranges schedules as required.
- Performs receptionist duties such as answering the telephone, directing calls, taking and relaying messages and responding to general and specific program inquiries such as admission criteria; opens, dates and distributes internal mail.
- Compiles statistical and other related information such as workload and client data for further review by the Manager or designate; runs reports and collects data from the computerized system and performs basic calculations, as needed; researches and summarized data for various memos, reporting and correspondence for use at meetings.
- Performs timekeeping functions such as inputting hours into the payroll system; distributes cheques and/or pay stubs to staff.
- Sets up and maintains office filing and distribution systems for the assigned area including correspondence, reports, physician files, patient information and meeting documentation.
- Processes office and/or medical/surgical supply orders by completing requisition forms for signature; forwards requisitions to Material Management, checks incoming orders and follow up on order discrepancies or concerns.
- Participates in quality improvement activities such as providing input into the effectiveness and efficiency of standard forms, utilization of space, work flow and process.
- Performs other related duties as assigned.

Qualifications**:Education and Experience**
Grade 12 and two (2) years' re

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