Executive Assistant to CEO

3 weeks ago


Mississauga, Canada ERP Buddies Inc. Full time

**Overview**:
ERP Buddies Inc. and its subsidiaries are seeking a reliable and versatile Personal Assistant to support our multiple companies. In this dynamic role, you will be responsible for various tasks, including assisting with company related tasks, running personal errands, and providing essential support as needed.

**Responsibilities**:

- Acts as an Administrative point of contact between CEO, COO and internal/external demands
- Provide advanced executive administrative support to the senior Executives
- Supervising daily the office receptionist
- Arranging, booking and managing complex international travel arrangements, itineraries or other duties related in support of senior executives while travelling globally
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Drafts, prepares, formats, and distributes a variety of Word documents, spreadsheets, and presentations as required including agenda and minutes
- Ensures that the CEO be kept aware of schedules, meetings, appointments, and ensure required materials are provided
- Ensures appropriate follow-up on tasks and assignments delegated by the CEO
- Schedules, coordinates, reconciles, and sets up internal/external meeting room logistics involving senior-level executives and/or Government Officials
- Attends meetings as required and ensures that agendas and other meeting materials are prepared
- Updates and maintains electronic databases (contact lists, CEO assigned work) and CEO Outlook calendar
- Assists CEO in the management of issues/files by ensuring issues are tracked, priority access assigned, and time management pressures are addressed
- Coordinates CEO’s travel and workshop logistics (includes registrations, reconciliations, materials, hotels, caterers, flights, transfers, etc.)
- Retrieves filed documents in a timely manner when requested
- Assists Executive members with hotel and travel logistics
- Attends meetings and committee meetings providing administrative and technical support including meeting minutes, preparation, and distribution of records and ensures follow up occurs
- Track meeting attendance
- Assist with meeting for logistics including hotel & travel and room set up, order lunches
- Assist with other office activities as requested

**Qualifications**:

- Proven experience as a Personal Assistant or in a similar role.
- Exceptional organizational skills and the ability to multitask effectively.
- Strong communication and interpersonal skills.
- Proficient in time management and the ability to prioritize tasks.
- A reliable vehicle for running errands when needed.

**Job Types**: Permanent, Full-time

**Salary**: From $40,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Work Location: In person



  • Mississauga, Canada ERP Buddies Inc. Full time

    **COMPANY OVERVIEW** ERP Buddies Inc. is a Solution Provider specializing in consulting, providing support, and assisting in the development of cloud-based products. We have been shaped by dynamic business and specialized technical experts. At ERP Buddies, we have an incredible team that works tirelessly to turn our client’s goals into a reality. We help...


  • Mississauga, Canada OSL Retail Services Full time

    Overview It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that...

  • Executive Assistant

    2 weeks ago


    Mississauga, Canada GPSI Full time

    **Executive Assistant J-6657** **Scope of Position** **Reporting to and primarily supports the President & CEO, the main duties of this position will include but not limited to**: - Providing daily morning briefings to the President & CEO. - Acting as gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers. -...

  • Executive Assistant

    1 month ago


    Mississauga, Canada Matthew Vincent Building Group Full time

    Matthew Vincent Building Group is a progressive construction firm that specializes in residential and commercial construction. Our team is currently seeking an Executive Assistant with a minimum of 3 years of work-related experience. Key responsibilities will include, but are not limited to: - Travelling to and from job sites with principal - Collecting...

  • Executive Assistant

    7 days ago


    Mississauga, Canada Matthew Vincent Building Group Full time

    Matthew Vincent Building Group is a progressive construction firm that specializes in residential and commercial construction. Our team is currently seeking an Executive Assistant with a minimum of 3 years of work-related experience. Key responsibilities will include, but are not limited to: - Travelling to and from job sites with principal - Collecting...


  • Mississauga, Canada Workplace Safety & Prevention Services Full time

    **JOB TITLE**:CEO & Future Focused Programs Coordinator **POSITION OPENINGS**:1 **STATUS**:Permanent, Full Time **HOURS OF WORK**:35 hours/week **Job Summary** Reporting to the Manager, CEO & Future Focused Programs, the CEO & Future Focused Programs Coordinator is responsible for for the planning, developing, implementing and executing various...


  • Mississauga, Canada DUBOIS BUILDING SERVICES INC. Full time

    **Objectives of this role** - Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external...


  • Mississauga, Canada OMNICONSTRUCT ADVISORS INC. Full time

    CEO (chief executive officer) - goods production, utilities, transportation and construction Verified Posted on May 08, 2024 by Employer details OMNICONSTRUCT ADVISORS INC. Job details Salary 89.00 hourly / 35 to 40 hours per week Terms of employment Permanent employment Full time Start date Starts as soon as possible ...

  • Personal Assistant

    7 days ago


    Mississauga, Canada Kal-Polymers Full time

    **About Us** While other organizations have slowed or been shut down due to covid-19, we've continued our growth trajectory beyond expectations. KP is a plastics compounding company providing clean post-industrial recycled/upcycled material to many industries. KP is looking to hire an Executive Assistant who will ensure the smooth running of the office,...

  • Executive Assistant

    2 weeks ago


    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    1 month ago


    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    7 days ago


    Mississauga, Canada Duka Property Management Inc. Full time

    **Executive Assistant** Duka Property Management Inc. has a need for an experienced, organized and highly motivated **Executive Assistant **to join our growing team. - Outstanding punctuality, ability to keep up with deadlines and work under pressure and changing priorities - Excellent communication skills: written and verbal - Advanced understanding and...

  • Executive Assistant

    7 days ago


    Mississauga, Canada PRIME TIME HR Full time

    **Job Duties**: - Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements - Prepare and edit correspondence, reports, and presentations - Coordinate and prioritize incoming requests and ensure timely responses - Maintain confidential files and records - Assist with budgeting...


  • Mississauga, Canada ETHEREAL IT SOLUTIONS INC. Full time

    Details: Full time, permanent Location: 2515 Hurontario St, Mississauga, Ontario, L5A 4C7, Canada Start Date: as soon as possible Language: English Education requuirement: Bachelor's Degree Experience: 2 years to less than 3 years Job duties: Allocate material, human and financial resources to implement organizational policies and programs Authorize and...


  • Mississauga, Canada ETHEREAL IT SOLUTIONS INC. Full time

    Details: Full time, permanent Location: 2515 Hurontario St, Mississauga, Ontario, L5A 4C7, Canada Start Date: as soon as possible Language: English Education requuirement: Bachelor's Degree Experience: 2 years to less than 3 years Job duties: Allocate material, human and financial resources to implement organizational policies and programs Authorize and...


  • Mississauga, Ontario, Canada Razr Corp Full time

    Details: Full time, permanent Location:2515 Hurontario St, Mississauga, Ontario, L5A 4C7, Canada Start Date: as soon as possible Language: English Education requuirement: Bachelor's Degree Experience: 2 years to less than 3 years Job duties:Allocate material, human and financial resources to implement organizational policies and programs Authorize and...


  • Mississauga, Canada Recooty Full time

    Details: Full time, permanent Location:2515 Hurontario St, Mississauga, Ontario, L5A 4C7, Canada Start Date: as soon as possible Language: English Education requuirement: Bachelor's Degree Experience: 2 years to less than 3 years Job duties: Allocate material, human and financial resources to implement organizational policies and programs Authorize and...

  • Executive Assistant

    1 week ago


    Mississauga, Canada Little Champ Camp Full time

    Job Title: Executive Assistant (Temporary - 2 Months) Hours: Part-time (24 hours per week) Location: TBD Company Overview: Little Champ Camp is a dynamic summer camp dedicated to being the best summer camp in Mississauga. We are currently seeking a highly organized and detail-oriented Executive Assistant to join our team on a temporary basis for a period...


  • Mississauga, Canada QuantumWork Advisory Full time

    Job DescriptionResponsibilities• Complete administration support to Executive Management• Demonstrates excellent AGS values and beliefs• Demonstrates excellent time management skills to prioritize workload• Ability to coach and develop administration team• Demonstrates understanding of budget awareness• Demonstrates excellent time management...


  • Mississauga, Canada QuantumWork Advisory Full time

    QuantumWork Advisory is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. Our business provides advisory services for clients in the space of talent acquisition and external workforce. From selecting processes and technologies to...