Financial Administrator

3 weeks ago

Edmonton, Canada Sublatus Full time

**ABOUT THE JOB**

Sublatus is seeking a Financial Administrator to support the financial activities of the finance department, with light receptionist duties. This position is located outside of Edmonton in Acheson, AB.

Sublatus Environmental is one of Canada’s leading fully-integrated environmental services contracting companies. Sublatus specializes in all facets of onsite closures. This includes creative and cost-effective solutions for facility decommissioning/demolition, environmental construction, innovative remediation and site restoration/reclamation work throughout northern and western Canada.

**JOB DETAILS**

**Hours**: Monday to Friday 8-5

**Remote**: No

**Salary**: To be determined

**Reporting to**:Accounts Payable and Payroll Manager

**Benefits**: Health and Dental & RRSP program

**Vacation**: To be determined

**Probation**: 3 months

**Status**: 1 Year Contract with Potential to become Permanent Full-Time

**Date**: As soon as possible

**License**: Driver’s License

**JOB SUMMARY**

The Financial Administrator is responsible for performing accounting, administrative and clerical tasks related to the efficient maintenance and processing of accounts payable and receivable transactions. This position involves diplomatic interaction both internally and externally to promote company policies, terms and conditions and monitor corporate expenditures. This position will also require some light reception duties. No previous experience is required.

**JOB DUTIES**
- Send AP invoices, employee expenses and/or POs for approval to PMs and/or respective manager or signing authorities and complete transaction once approved. Follow-up when necessary
- Setup new client and vendor accounts including agreed and signed T&Cs and banking information
- Coordinate with clients, project management team and vendors on invoice irregularities
- Collect receipts for coding of employee and company credit card expenses
- Compile, code and distribute for approval employee expenses
- Manage, document, file and update Sublatus credit approval forms
- Print and distribute cheques and/or EFTs along with confirmations
- Meet regularly on AP and AR aging and flag any payments which require immediate or upcoming processing
- Attached a scan of the backup to all AP invoices in Maestro*
- Advise Director of Finance when cheque stock is low
- Obtain approval for disbursements and ensure that expenditures do not exceed available cash
- Assist in the month-end reconciliation process as needed
- Deposit cheques using remote desktop scanner
- Main contact for receiving documents, packages and greeting clients and vendors
- Coordinating the ordering of supplies are stocked in the resources room and kitchen
- Review bills to the company for potential errors and/or discrepancies
- Investigate and resolve billing discrepancies or misapplied cash transactions, payments problems
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners

**QUALIFICATIONS**
- Entry level to intermediate experience or general accounting knowledge is an asset but not required.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions
- Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts
- Ability to prioritize workload
- Basic knowledge of accounting systems, budgets, and internal controls
- Effective attention to detail and a high degree of accuracy
- Strong work ethic and positive team attitude, excellent teamwork and team building skills
- Sound analytical thinking, planning, prioritization, and execution skills
- Able to effectively communicate both verbally and in writing.
- Strong problem identification and problem resolution skills

**WORKING CONDITIONS**
- Ability to adjust to the seasonality of the business where occasionally overtime is required and is balanced with lower volume periods
- Good audiometric to answer phones
- Long periods of screen time
- Manual dexterity required to use desktop computer and peripherals
- Sitting for long periods

  • Financial Services Administrator

    4 weeks ago

    Edmonton, Canada Blackburn Davis Financial Full time

    Blackburn Davis Financial is a boutique Financial Planning Firm focused on delivering exceptional client service. We’re seeking a motivated person with a positive attitude to fill an **Administrative Assistant** (insurance and investment) role on our team. Our office environment is one that suits a dynamic, self-motivated individual who wants their...

  • Chief Financial Officer

    4 weeks ago

    Edmonton, Canada Biznes Financial Services Inc Full time

    Education: Bachelor's degree - Experience: 3 years to less than 5 years **Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and organize the establishment of major departments and associated senior staff positions - Establish financial and administrative controls; formulate and approve...

  • Financial Administrator

    4 weeks ago

    Edmonton, Canada Ever Active Schools Full time

    **Job Title**:Financial Administrator **FTE**:1.0 FTE **Salary Range**:$61,000-$68,000 annually plus employer-paid extended health benefits, commensurate with education and experience **Start Date**:As soon as possible **Work Location**: Edmonton or Calgary **Organization Overview**: Ever Active Schools (EAS) is a registered national charity based in...

  • Financial Administrator – Financial Management Hub

    3 weeks ago

    Edmonton, Canada E4C Full time

    Position titleFinancial Administrator - Financial Management HubDescription Are you a passionate change agent who understands what it means to empower individuals? Would you enjoy working as part of a team in the Edmonton Inner City that supports people in achieving their own financial goals? Do you identify as being collaborative, a solution focused...

  • chief financial officer

    3 weeks ago

    Edmonton, Canada Biznes Financial Services Inc Full time

    Education: Bachelor's degreeExperience: 3 years to less than 5 yearsTasksAllocate material, human and financial resources to implement organizational policies and programsAuthorize and organize the establishment of major departments and associated senior staff positionsEstablish objectives for the organization and formulate or approve policies and...

  • chief financial officer

    3 weeks ago

    Edmonton, Canada Biznes Financial Services Inc Full time

    Education: Expérience: EducationBachelor's degreeTasksAllocate material, human and financial resources to implement organizational policies and programsAuthorize and organize the establishment of major departments and associated senior staff positionsEstablish objectives for the organization and formulate or approve policies and programsRepresent the...

  • Financial Administrator

    2 weeks ago

    Edmonton, Canada e4c Full time

    Description Are you a passionate change agent who understands what it means to empower individuals? Would you enjoy working as part of a team in the Edmonton Inner City that supports people in achieving their own financial goals? Do you identify as being collaborative, a solution focused problem-solver, and having strong attention to detail? e4c is...

  • Data Warehouse Administrator

    4 weeks ago

    Edmonton, Canada CWB Financial Group Full time

    At CWB , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by holding true to the values that guide us. We put people first and build relationships with intention. We seek out and embrace new ideas, knowing that better is always possible. We believe that how we do things is as important...

  • Administrative Assistant

    1 month ago

    Edmonton, Canada CWB Financial Group Full time

    At CWB , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by holding true to the values that guide us. We put people first and build relationships with intention. We seek out and embrace new ideas, knowing that better is always possible. We believe that how we do things is as important...

  • Financial Administrator

    3 weeks ago

    Edmonton, AB, Canada e4c Full time

    Description Are you a passionate change agent who understands what it means to empower individuals? Would you enjoy working as part of a team in the Edmonton Inner City that supports people in achieving their own financial goals? Do you identify as being collaborative, a solution focused problem-solver, and having strong attention to detail? e4c is looking...

  • Dental Administrator/financial Coordinator

    1 month ago

    Edmonton, Canada Towne Square Ortho Full time

    -The team at **Towne Square Ortho **located in **Edmonton AB** are looking for a passionate, hard-working **Dental Administrator/Financial Coordinator** on a *** **full-time** ***basis. - The ideal **Dental Administrator/Financial** Coordinator for our team enjoys working collaboratively with others and behind the scenes to organize, implement systems and...

  • Financial and Administrative Assistant

    4 weeks ago

    Edmonton, Canada University of Alberta Full time

    **VPRI China Institute**: - Competition No. **S100152650** - Posting Date **Feb 28, 2024** - Closing Date **Mar 13, 2024** - Position Type **Full Time - Grant Funded** - Salary Range **$47,918 to $64,697 per year** - Grade **07** - Hours **35** This position is a part of the Non-Academic Staff Association (NASA). This position offers a 5% language...

  • Cloud and Infrastructure Administrator

    1 month ago

    Edmonton, Canada Cashco Financial Full time

    This role requires hand-on experience researching, recommending, implementing, and monitoring technical solutions to address business problems, focusing on effectiveness, efficiency, and automation to deliver to Cashco’s objectives. The administrator also works closely with other team members and stakeholders to design, implement, and optimize the cloud...

  • Vice-president Administration and Chief Financial Officer

    2 weeks ago

    Edmonton, Alberta, Canada NAIT (Northern Alberta Institute of Technology) Full time

    NAIT is a leading polytechnic serving more than 34,000 students and has been a major contributor to industry and the economy within Alberta for the past 60 years. How to Apply: If you are a dynamic leader with a passion for driving organizational excellence, we invite you to apply by providing your resume to ; Max Morin Director of Client Delivery at DHR...

  • Vice-president Administration and Chief Financial Officer

    2 weeks ago

    Edmonton, Canada NAIT (Northern Alberta Institute of Technology) Full time

    NAIT is a leading polytechnic serving more than 34,000 students and has been a major contributor to industry and the economy within Alberta for the past 60 years. How to Apply: If you are a dynamic leader with a passion for driving organizational excellence, we invite you to apply by providing your resume to mmorin@dhrglobal.com ; Max Morin Director of...

  • Insurance Administrator

    1 month ago

    Edmonton, Canada Financial Horizons Group Full time

    Do you often get praise for being a strong communicator? Are you a service oriented individual that loves to stay organized? Do you get satisfaction in completing every piece of a puzzle? Was that three yeses? If so, then you could be the next** Insurance Administrator** to join the FH family! Curious, and want to know more? Keep reading to see if this...

  • Vice-President Administration and Chief Financial Officer

    2 weeks ago

    Edmonton, Canada NAIT Full time

    NAIT is a leading polytechnic serving morethan 34,000 students and has been a major contributor to industry and theeconomy within Alberta for the past 60 years. How to Apply: If you are a dynamicleader with a passion for driving organizational excellence, we invite you toapply by providing your resume to mmorin@dhrglobal.com ; Max Morin Director...

  • Financial Administrator

    7 hours ago

    Edmonton, Canada NAIT Full time

    **Please Note: This is a temporary position ending on or before June 30, 2027 with the possibility of extension.** **Please Note: This competition is limited to current salaried NAIT staff.** **Key Responsibilities**: - Initiates project code activation for research and capital projects in the system - Updates all supporting systems and other documents...

  • Vice-President Administration and Chief Financial Officer

    2 weeks ago

    Edmonton, Canada Northern Alberta Institute of Technology Full time

    Vice-President Administration and Chief Financial Officer Job ID #2066 Share this job on: Job Information TypePermanent Full-Time LocationEdmonton ABDepartmentVP Administration & CFOSchoolExecutive OfficeCampusMain CampusDetailed Job DescriptionNAIT is a leading polytechnic serving morethan 34,000 students and has been a major contributor to industry and...

  • Vice-President Administration and Chief Financial Officer

    2 weeks ago

    Edmonton, Canada Northern Alberta Institute of Technology Full time

    Vice-President Administration and Chief Financial Officer Job ID #2066 Share this job on: Job Information TypePermanent Full-Time LocationEdmonton ABDepartmentVP Administration & CFOSchoolExecutive OfficeCampusMain CampusDetailed Job DescriptionNAIT is a leading polytechnic serving morethan 34,000 students and has been a major contributor to industry and...