Financial Administrator

2 months ago

Edmonton, Canada Ever Active Schools Full time

**Job Title**:Financial Administrator

**FTE**:1.0 FTE

**Salary Range**:$61,000-$68,000 annually plus employer-paid extended health benefits, commensurate with education and experience

**Start Date**:As soon as possible

**Work Location**: Edmonton or Calgary

**Organization Overview**:
Ever Active Schools (EAS) is a registered national charity based in Alberta that is designed to assist schools in creating and sustaining healthy school communities. EAS contributes to the healthy development of children and youth by fostering social and physical environments that support the health and learning outcomes of students. We are an innovation-forward social impact organization that is passionate about well-being, and it shows in all we do We’re committed to creating environments that support health, learning, and growth because that’s the type of place we want to live and work in. We value relationships - our work begins as collaborators, is built as partners and continues in friendship. We show up for each other and our communities, act with empathy and bring our authentic selves to work every day. We recognize, value and celebrate diverse abilities, identities, cultures and ways of knowing. We don’t know all of the answers but we’re listening, learning and growing. We’re biased, but we think you’ll like working here too.

**Opportunity**:
This individual must be willing and able to travel occasionally throughout Alberta and motivated to work in a fast-paced, exciting and fun environment. The location of this position is Edmonton, requiring consistent connections to other EAS offices, and continuous collaboration with multiple team members and communities.

**Duties and Responsibilities**:

- Managing the day-to-day financial operations including processing grant funds, expense claim forms and financial summaries, reconciling accounts and posting transactions;
- Accurate processing of and record keeping for accounts payable and accounts receivable, bank and general ledger reconciliations, and payroll processing;
- Supporting events including registration, communication, invoicing, receipts and reporting;
- Attending and keeping records of staff and partner meetings including occasional minute creation/transcription;
- General office administration, including, but not limited to greeting partners, answering phones, packing for events and booking travel arrangements;
- Inventory and online store management;
- Quarterly financial reporting to board of directors;
- Ongoing liaison with accounting firm and preparation of fiscal year-end for annual audit;
- Preparation and filing of corporate documents, maintaining compliance with financial regulations;
- Ensuring compliance with privacy regulations;
- Managing organization accounts such as insurance and telephone;
- Working closely with other professional staff to coordinate and co-lead initiatives as required; and
- Supporting EAS in the overall work of advancing healthy school communities.

**Qualifications and Experience**:

- Financial management coursework or certification required. Bachelors degree in Business Administration, Finance, Accounting or related field preferred. A combination of education and experience may be considered;
- A minimum of 3 years administrative and bookkeeping experience and a clear criminal record check. Experience in non-profit settings considered an asset;
- Strong interpersonal skills demonstrated by the ability to work collaboratively in a multi-disciplinary team atmosphere;
- Strong planning, organization, communication (oral and written) and customer service skills;
- Demonstrate a high attention to detail;
- Be self-directed, motivated, and willing to learn new skills as needed;
- Demonstrate a commitment to wellness, health, and active living as an essential component of quality education;
- Be willing and able to travel evenings and weekends on occasion to attend key meetings and events; and
- An understanding of wellness (health promotion) or education-related work is an asset.
- Bilingual in both written and spoken French and English is an asset.

**Application Deadline**:
**Thank you for taking the time to apply. Only successful applicants will be contacted for an interview.**

**Job Types**: Full-time, Permanent

**Salary**: $61,000.00-$68,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Please ensure that you upload a cover letter with your resume.

**Experience**:

- Bookkeeping: 3 years (required)

Work Location: In person

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