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Receptionist/administrator

2 months ago

Delta, Canada ITConnect Business Solutions Full time

**Job Title**: Administrator/Receptionist

**Company**: ITConnect Holdings

**Location**: Ladner, BC

**About Us**:
ITConnect is a premier provider of enterprise-class IT design, consulting, and assessment services. We specialize in providing effective IT managed solutions that reduce the total cost of ownership of client network environments while enhancing system reliability and productivity.

We are seeking an exceptional receptionist to join our Ladner office. This position is ideal for someone with a pleasant and helpful personality who can provide administrative support for our team, clients, and management.

**Key Responsibilities**:
**Administrative Tasks**:

- Phone Management_: Answer and direct phone calls with excellent phone etiquette and professionalism.
- Ticket Management_: Work with the service desk to route and oversee ticket assignments, ensuring timely responses.
- Procurement_: Order office and client inventory and supplies, accept packages, organize incoming/outgoing mail, manage hardware inventory, and arrange courier services.
- Meeting Support:_ Schedule meetings and generate minutes for bi-weekly team meetings.
- Client Administration_: Assist with report generation and handle emergency client visits.
- Other Administrative Tasks_: Support the team with various administrative duties.

**Bookkeeping Tasks**:

- Invoicing:_ Generate monthly invoices, track receivables, and ensure timely payments.
- Vendor Management:_ Enter bills into the accounting system and ensure on-time payments.
- Payroll:_ Process semi-monthly payroll, manage leave records, and handle health benefits administration using Payworks.
- Taxes:_ Handle monthly tax entries and collaborate with the accountant for annual tax filings.

**Qualifications**:

- Professional communication and exceptional written and spoken English skills.
- Strong organizational and prioritization skills with a keen eye for details and accuracy.
- Proficiency in Microsoft Office for PC, including Microsoft Word and Outlook.
- Experience with Quickbooks and Sage Business Cloud is preferred.

**Work Schedule**:
Monday to Friday, 9:00 AM to 5:00 PM (Closed on Statutory Holidays)

**Job Types**: Permanent, Full-time

**Salary**: $37,000.00-$42,000.00 per year

**Benefits**:

- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Delta, BC V4K 2K4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2023-11-25

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