Analyst, Payroll
1 month ago
Job Type:
Employee
Duration in Months (for fixed-term jobs):
N/A
Job Family:
Payroll
of Open Positions:
1
Faculty/Service - Department:
Payroll and InfoHR
Campus:
Tabaret Hall
Union Affiliation:
N/A
Date Posted:
July 27, 2023
Closing Date:
August 07, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Hours per week:
35
Salary Grade:
Non-Union Grade NC6 - 35 hrs
Salary Range:
$68,472.00 - $83,354.00
About Human Resources
Our Human Resources team is recognized for its collaboration and service excellence. Through the development of strategic partnerships, our dynamic team supports uOttawa’s vision and strategic plan by creating and delivering high-quality, innovative, and client-centered HR programs and services. Our focus is to attract, develop, retain, and inspire a talented, diverse, healthy, and engaged workforce. If you want to be part of an impactful team, work in a rewarding and enriching environment and have an innovative mindset, our HR team is the place where you belong
- This position may be eligible for a telework arrangement. Learn more about our telework guidelines
click here
Position Purpose:
Reporting to the Associate Director, Payroll and Hrinfo, ensures and validates payroll system data quality through targeted report analysis. Analyzes and recommends improvements to payroll processes for greater efficiency and fewer errors. Advises faculty and service administrative officers on best payroll audit practices.Examines returned cheques and stop payments and issues replacement cheques as necessary. Plans and controls operations related to bank withdrawals by employees on unpaid leave and ensures accuracy of preauthorized debits. Prepares all required remittances (government, unions, benefits) after deductions at source, meeting strict deadlines.
In this role, your responsibilities will include:
- Applies established verification methods to ensure the accuracy and integrity of payroll system data, including gross pay and all other components, such as deductions, benefits and leave. Uses appropriate sampling methods to catch errors.
- Prepares and analyzes reports that indicate the level of data accuracy and of compliance with internal controls and procedures.
- Checks reports compiled during payroll processing to detect and correct errors before payroll is deposited.
- Analyzes requests for garnishment to ensure that they are valid. Calculates the amount to garnish per pay. Checks calculations for every change in salary. Ensures that deductions are stopped when totals are reached.
- Prepares deposits of employee pay deductions intended for various organizations in accordance with strict deadlines. Ensures that the requisite information is submitted with every payment. Prepares billing for secondments.
- Coordinates and manages automatic withdrawals for employees on unpaid leave who wish to keep their benefits and contribute to their pension. Provides information on the corrective action needed to comply with University policies for various types of leave. Advises various stakeholders to ensure that preauthorized debits are correct.
What you will bring:
- College diploma in administration or finance or equivalent payroll-related experience
- Canadian Payroll Association (CPA) accreditation (an asset)
- In-depth knowledge of data system structures and data validation
- Knowledge of statistics, audit sampling and large-scale data retrieval and manipulation
- Knowledge of an integrated computer payroll system and of related systems, such as financial or IT systems in general
- Knowledge of federal and provincial statutes, labour standards and all matters related to payroll regulation
- Five years’ experience working with a complex payroll in a large, preferably unionized, organization
- Superior spreadsheet manipulation and analysis skills
- Ability to critically analyze systems and processes
- Initiative, creativity and organizational skills
- Communication skills
- Ability to work under pressure and meet strict deadlines
- Bilingualism — English/French (spoken and written)
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own b
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