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Financial and Payroll Analyst

4 months ago

Ottawa, Canada John Howard Society of Ottawa Full time

**Title**: Financial and Payroll Analyst**

**Location(s)**:Carling/Bell onsite, with some flexibility

**Salary**:$52,386 - $59,781 per annum _**based on work experience**_

**Hours**: Full-time, 35 hours per week

**Employer**:John Howard Society of Ottawa

**Closing Date**:January 29, 2023

**About the environment**:Employees at JHS Ottawa say the organizational culture is supportive, innovative, and focused on creating a caring environment for both clients, and staff. At JHS Ottawa, you will find an employer that celebrates the uniqueness of each of its staff members and is committed to promoting an engaging working culture where all employees are encouraged to live their strengths and realize their potential. JHS Ottawa will provide permanent new employees access to a benefit plan, four weeks of vacation annually, a Defined Contribution Pension Plan after the eligibility waiting period, and opportunities for continual learning and development.

**About who we support**:Our employees are supporting a diverse client group including youth and adults, all genders, from a wide cross section of social, ethnic, linguistic and cultural backgrounds who are representative of our broader community. We are accountable to the people we serve by providing the highest quality of service with integrity through the delivery of responsive, innovative and evidence-informed approaches.

**About the role**:Your passion, strong payroll accounting expertise, knowledge, exceptional collaboration and communication abilities are strengths that will be critical in the delivery of services. The analyst will work closely with the internal Finance department, external Financial Consultants and with the Payroll administrator to help support the financial system. This role often requires working collaboratively with others in the organization to prepare/analyze detailed reports on a monthly basis. This position also offers the opportunity to grow and develop through various projects and initiatives, teaming up with friendly, supportive internal and external partners. Execution and/or support of our biweekly, monthly, quarterly and annual payroll accounting functions.

**Responsibilities**:

- Support the Finance Department lead in overseeing the Finance system of JHSO
- Providing guidance to the Financial team on the reconciliation between Finance and Payroll.
- Back up to the Payroll function as required.
- Coordinating and ensuring tasks and deadlines are met in a timely fashion under the supervision of the Finance Department lead, as well as the external Consultants (Zenbooks)
- Support of implementing Finance and Accounting policies, procedures, and standards
- Support maintenance of internal controls to ensure compliance with financial and agency policies and procedures
- Provide problem-solving support to the finance team

**Reporting and Financial Statements**
- Support the preparation of the annual JHSO budget
- Ensure adherence to the terms of all service contracts and agreements for funding to ensure that organization is protected from risk
- Produce and compile data for monthly, quarterly, semi-annually, and yearly reports to the EDO departmental program revenue and expenditures
- Analyze and review financial statements, reports, general ledger accounts, and examining supporting papers, including the review of monthly reconciliations.

**Program Funding and Reporting**
- Prepare and analyze regular financial reports for each program area and, in consultation with manager and finance unit personnel, maintains current and accurate financial projections for each program area in relation to expenditures
- Recommend budget reallocations and resource requirements to managers and/or Director
- Ensure reporting requirements for all funders are met by submission dates
- Develop and provide training to Program Managers re: finance processes and report submissions that are applicable across the agency

**Payroll**
- Verify and reconcile payroll to the GL
- Support any adjustments needing to be made in program financials related to staffing
- Generate salary reports needed to compile funder reports
- Support the review of EHT submissions
- Back up to the Payroll function as required

**Qualifications**:

- Experience in full accounting cycle, Payroll Processing (ADP Workforce Now) and financial analysis
- University or College Diploma in Accounting or related discipline
- 3- 5 years’ experience in Accounting, Analysis, and Budgeting
- Knowledge of federal and provincial legislation affecting charities, charitable status including CRA regulations considered an asset
- Knowledge or experience with Xero, Dext, Plooto software considered an asset

**You’re a fit with our organizational culture, if you mirror our values in the way you work**:

- You are committed to providing the highest quality of care for your clients, though responsive, innovative, and evidence-informed approaches.
- Driven by curiosity, you adapt to achieve the bes