Events Planner

Position Available: Events Planner (Canada Summer Jobs Student)

**Tasks**:
Research and Planning:

- Research potential event venues, suppliers, and services.
- Assist in brainstorming event themes and concepts.

Vendor Coordination:

- Contact vendors and service providers for quotes and information.
- Assist in bookings.
- Maintain communication with vendors leading up to the event.

Logistics and Documentation:

- Aid in creating event schedules, timelines, and checklists.
- Organize event-related documentation and files.
- Assist with data entry and record-keeping tasks.

Communication and Coordination:

- Liaise with various departments and team members.
- Assist in distributing information and ensuring everyone is updated on event details.
- Collaborate on communication strategies for effective coordination.
- Answer incoming calls related to events.
- Book volunteers for tasks, for events.

On-Site Support:

- Assist with event setup, including arranging decorations and equipment.
- Help manage on-site logistics during the event.
- Support with breakdown tasks after the event concludes.

Meeting Participation:

- Attend planning meetings and take notes.
- Contribute ideas and suggestions for event improvement.

Physical Tasks:

- Perform physical duties as needed during event setup and breakdown.
- Lift and move event-related items adhering to safety guidelines.

**Responsibilities**:
Supporting Event Planning:

- Assist the Events Coordinator in executing tasks related to event planning.
- Work diligently on assigned tasks to contribute to the success of events.

Vendor and Service Management:

- Help in managing vendor communications and relationships.
- Ensure timely responses and follow-ups on vendor inquiries.

Logistics Organization:

- Support in maintaining organized event documentation and schedules.
- Contribute to keeping records updated and accessible.

Effective Communication:

- Communicate clearly and professionally with internal teams and external stakeholders.
- Collaborate on effective communication strategies to ensure smooth coordination.

On-Site Assistance and Flexibility:

- Assist in creating a well-prepared event setup and ensuring smooth operations during the event.
- Show flexibility in adapting to changing event needs and schedules.

Active Participation and Learning:

- Engage actively in meetings, providing input and suggestions.

Must be able to meet all the criteria of Canada Summer Jobs:

- Are a Canadian citizen or a permanent resident or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent resident status are not eligible).
- Are legally entitled to work in Canada (have a valid social insurance number).
- Are between 16 and 30 years of age inclusively at the start of employment; and

Essex County, nestled at the southernmost tip of Ontario, stands as a remarkable region with its thriving food tourism industry and a captivating array of historical landmarks. Delve into history at the Amherstburg Freedom Museum, the John R. Park Homestead, or immerse yourself in artistic wonders at the Windsor Art Gallery. Museums like Museum Windsor’s Chimczuk, Baby House and the Windsor Aviation Museum add depth to the cultural experience, while Point Pelee island provides a serene escape. The region comes alive with festivals, car shows, folk festivals, fairs, and exciting bike tours. Nature enthusiasts can relish outdoor trails and indulge in an abundance of other engaging activities that Essex County offers.

Come be a part of our dedicated team, contribute to preserving history, and gain hands-on experience in the museum sector at The Canadian Transportation Museum and Heritage Village

This position starts May 13 2024 and ends August 31 2024 Please

Note this position is grant dependent

**Job Types**: Full-time, Seasonal

**Salary**: $17.00 per hour

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2024-04-22
Expected start date: 2024-05-13