Operations Analyst

3 weeks ago

Toronto, Canada Togetherall Full time

Job Advert

**Operations Analyst**

Location: Toronto, Canada

**Salary**: CAD $50,000-$55,000 per annum

Hours: 40 hours per week (Monday to Friday)

Reports to: Operations Manager (Canada), reporting into Head of Central Operations (United Kingdom) on an interim basis

**About Us**

Togetherall is a social impact business on a mission to make mental health support instantly available to millions by unlocking the power of peer support. With 24/7 safeguarding by clinicians and mental health experts, Togetherall is a safe way for people to support each other through life’s difficulties. Togetherall’s users report feeling better able to cope, more confident and less alone.

Togetherall operates in Canada, USA, UK, Australia, Ireland, and New Zealand. Our continued growth has created the opportunity for the right individual to join our team as an Operations Analyst. This position will be based in Toronto, Canada.

**About the role**

As Operations Analyst you will work with a range of teams within the organisation to support with the day-to-day running of the Togetherall platform, clinical service, client contracts. The Togetherall Operations Team are involved in a variety of functions such as; member/customer support, technical contract implementation/renewals, complaint management, reporting and supporting other business projects.

**Responsibilities**
- Address and resolve customer complaints in a timely and effective manner, ensuring high levels of customer satisfaction
- Identify opportunities for improving operational processes and customer support practices
- Ensure all customer interactions and data handling practices comply with relevant privacy laws and regulations, including PIPEDA (Personal Information Protection and Electronic Documents Act) and GDPR
- Administer access to the company's peer support platform, ensuring users are correctly added and permissions are appropriately set
- Develop and maintain reporting dashboards to track key performance indicators (KPIs) and operational metrics
- Assist in the planning and execution of business projects, providing operational support and contributing to project deliverables
- Work closely with other departments, such as product, clinical, sales and account managers, to support overall business operations
- Attend and contribute to regular operations team meetings

**You must have**
- 1-2 years work experience, with additional experience if you do not hold a university degree
- Ability to work on own initiative with a desire to learn
- Flexibility to multitask in a demanding work environment
- Strong communicator who is genuine and passionate
- Excellent organisation skills
- Excellent follow-up skills and attention to detail
- Comfortable adapting to using new technologies
- Competent with Microsoft Packages such as; Word, Excel, Outlook and PowerPoint
- Be willing to complete a background police check (as per our company policy, we need this on file for your start date).

**Ideally also**
- University graduate. Degree in Business, Social Science or Health Sciences preferred
- Experience working across healthcare, employee support, or higher education is advantageous
- Understanding of digital engagement/membership - preferably end user experience
- Experience using business intelligence or reporting tool(s)
- Experience working to compliance processes and frameworks, such as PIPEDA and/or GDPR

**Togetherall Package**
- Competitive compensation package
- 15 days annual leave with an additional day off for your birthday plus public holidays
- Comprehensive Health Benefits Package
- Employee Assistance Programme (Lumino)
- Group RRSP
- A discretionary bonus dependent on company performance
- Paid Parental Leave: An inclusive policy to ensure you have time with your newborn, newly adopted, or foster child

At Togetherall, we don’t just accept difference, we thrive on it for the benefit of those that work with us and our members. We are proud to be an equal opportunities employer and working with us is based solely on a person’s merit and qualifications directly related to professional competence. We celebrate diversity and are committed to creating an inclusive work environment where all employees and applicants can flourish.

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