Personal/business Assisant

1 month ago


Sylvan Lake, Canada Paul Lucyk Real Estate Full time

**Administrative Duties**
- **Calendar Management**:

- Schedule appointments, meetings, and property showings.
- Manage reminders for deadlines (e.g., offers, contract deadlines, or inspections).
- Communicate with other agents, brokers, and vendors on your behalf.
- **Document Management**:

- Prepare contracts, agreements, and disclosures.
- Organize and file important documents (e.g., transaction paperwork).
- Handle signatures using e-signature platforms like DocuSign.
- **Travel and Event Coordination**:

- Book travel arrangements for conferences or property tours.
- Organize open houses and client events.

**Real Estate-Specific Duties**
- **Client Management**:

- Maintain a CRM (Customer Relationship Management) system.
- Follow up with leads, past clients, and referrals.
- Coordinate pre-qualifications with lenders for potential buyers.
- **Marketing Assistance**:

- Create and post listings on MLS and other real estate platforms.
- Manage social media accounts (e.g., Instagram, Facebook).
- Coordinate staging, photography, and videography for listings.
- **Transaction Coordination**:

- Ensure all necessary documents are submitted and signed.
- Track timelines for contingencies, inspections, and closings.
- Liaise between the client, escrow officer, and other parties to resolve issues.
- **Market Research**:

- Research comparable properties for CMAs (Comparative Market Analyses).
- Stay updated on local market trends, new listings, and price changes.

**Personal Support Duties**
- **Errand Running**:

- Pick up or deliver documents, keys, or gifts to clients.
- Run personal errands like dry cleaning or grocery shopping.
- **Home Office Support**:

- Keep your workspace organized and stocked with supplies.
- Troubleshoot minor tech issues or coordinate with IT professionals.
- **Event Planning**:

- Help organize team-building events or client appreciation gatherings.
- Manage logistics for real estate seminars or workshops you host.

**Desired Skills for a Real Estate Personal Assistant**
- Strong organizational and multitasking abilities.
- Proficiency with real estate tools (e.g., MLS, Canva, DocuSign, CRM platforms).
- Excellent written and verbal communication skills.
- Knowledge of basic marketing strategies and graphic design is a plus.

**Job Types**: Full-time, Part-time

Pay: $16.00-$18.00 per hour

Expected hours: 20 - 50 per week

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- On call
- Weekends as needed

**Education**:

- Secondary School (preferred)

Work Location: In person



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