Administrative Assistant to Manager, Primary Health

3 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:147058
**Department/Program**:Primary Health, Healthy Populations & Provincial Initiatives
**Location**: Halifax
**Type of Employment**:Permanent Hourly PT (50% FTE) x 1 position(s)
**Start Date**: January 2023
**Union Status**: Non-union, Management/Non Union Bargaining Unit
**Compensation**: $20.9533**:

- **$26.1917 /hour
**Closing Date**: January 3, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Manager, Primary Health, the Administrative Assistant provides confidential administrative and clerical support responding to the needs of the day-to-day operations and new initiatives for Primary Health. The Primary Health portfolio at IWK Health supports a diverse range of provincial, community based, and operational support programs and services. This position provides additional support to committees or working groups as assigned, as well as supports other members of the service, as required.

**Hours of Work**:
Monday to Friday, 18.75 hours per week, schedule to be determined. The majority of work will be conducted on-site.

**Your Qualifications**:

- Minimum High School Diploma or G.E.D. required.
- Graduate from a recognized Secretarial or Office Administration Diploma program required.
- Minimum three (3) years experience in a related administrative/secretarial role required.
- Administrative experience in a health care environment preferred.
- An equivalent combination of education and experience may be considered for this position.
- Demonstrated excellent organizational skills, communication and interpersonal skills, attention to detail, initiative, and ability to work with mínimal supervision.
- Demonstrated ability to supports multiple projects and bring innovative solutions, creative thinking and problem solving.
- Is a self-starter in achieving job goals; takes action beyond explicit job responsibilities; sets high performance goals, understands which decisions can be made alone and which require consultation with others, acts accordingly.
- Takes appropriate measures towards process improvements.
- Demonstrated initiative and flexibility to meet workload demands required.
- Proven analytical thinking skills to prioritize work with ever changing priorities; ability to multi-task while handling frequent interruptions required.
- Proven time management, problem-solving skills, and ability to prioritize workloads required.
- Excellent organizational skills, strong communication (verbal & written) and interpersonal skills required.
- Ability to work independently with mínimal direction and/or supervision and as a member of the team required.
- Demonstrated high regard for quality, accuracy and attention to detail required.
- Excellent judgment and discretion in handling confidential and/or sensitive information required.
- Ability to function effectively in a stressful environment with multiple deadlines and concurrent activities and demands required.
- Advanced working knowledge and experience using Microsoft Office (Word, Excel, PowerPoint, Outlook) required (testing may be conducted).
- Experience with SharePoint, SAP (including payroll entry and monthly financial reports preferred).
- Experience scheduling appointments and meetings required.
- Competencies in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandat

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