HR Payroll Specialist

2 weeks ago

London, Canada Omega Fertility Center Full time

**HR/Payroll Specialist**

The Human Resources Generalist is a key member of the Human Resources team and contributes to an employee-oriented, highly engaged culture. The Human Resources Generalist has overall hands-on responsibility for the recruitment and selection process, as well as is the lead contributor for HR department projects. This position plays an important role in cultivating, promoting and fostering the Omega Fertility culture and values in all activities.

**Department Specific Functions**

Recruitment
- Working closely with department managers to determine staffing requirements
- Contribute to the development, implementation and maintenance of recruitment policies and procedures based on Omega Fertility Values
- Develop and maintain Job Descriptions for the company
- Lead the Values Based Recruitment process (Internal/external postings, screening, selection, interviews, offer letters and decline notices);
- Lead / coordinate the Employee Onboarding program
- Plan, organize and execute Career Open House/Job Fair;
- Create staff communications (new hires, departures, promotions, etc.);
- Research, recommend and assist in implementing on various projects such as Health and Safety

programs, policy implementation and legislative requirements
- Vacation program review and update;
- Assist with the development of HR dept. KPI’s
- Coordinate company events
- Manage the Accessibility Program development, implementation and maintenance (AODA);
- Enhance Safety plans & participate on the JHSC, review inspections and any action plans to

ensure they are actioned in a timely fashion

General Human Resource functions
- Contribute to developing, updating and maintaining efficient Human Resources policies, procedures and processes;
- Create & manage employee communications.
- Ensure accurate and timely reports for other departments (Recruiting stats, staffing lists, recruitment costs, etc.);
- Assist with companywide training (development, delivery and feedback);
- Managing, implementing, and supporting key HR programs including recruitment, employee engagement, performance management, learning and development, progressive discipline and termination/resignation practices.
- Managing all leave of absence programs and collaborating with other staff, third-party agencies and insurers to ensure effective claims management and appropriate programs are implemented;
- Performing incident and/or accident investigations on an as needed basis;
- Liaise with legal from time to time;
- Back-up payroll processing;?

Payroll Processing
- Collect, calculate, enter and process payroll on a semi-monthly basis for approximately xx employees
- Process all new hire paperwork, termination paperwork, and payroll changes
- Prepare manual payroll checks and voids when necessary
- Validate payroll accuracy for all plants
- Special case handling during payroll cycle
- Reconcile payroll disputes
- Close weekly payroll edits by deadline
- Act as a liaise with the Payroll / Human Resources staff to ensure precise and accurate payments based on Local / Federal law and union practices
- Manage the whole payroll administration

Health and Safety
- Demonstrate commitment to health and safety;
- Communicate expectations for health and safety to co-workers;
- Contribute to updating, developing & maintain HSE policies and procedures;
- Understand and keep abreast of regulatory requirements
- Manage WSIB claims and aim to minimize lost time;
- Assist with conducting hazard assessments, and eliminate or reduce associated risks;
- Ensure incidents are reported and investigated, and that corrective actions are taken;
- Demonstrate commitment to health and safety and set a standard of performance and behaviour (lead by example);
- Communicate expectations for health and safety to workers and promote health and safety awareness and education;
- Ensure training needs are identified and met. All required certifications are monitored and expiry notices are provided 3 months prior to expiry date;
- Establish and instruct workers on safe work procedures and practices;
- Schedule and ensure regular JHSC meetings are held
- Ensure management has corrected unsafe practices or conditions;
- Ensure management has made workers are aware of hazards and are trained to perform their

job safely;
- Enforce health and safety standards and positively reinforce good behaviour;
- Assist with managing company certifications
- Comply with applicable legislation;
Operational Functions
- Work in conjunction with all department managers to provide efficient and effective flow of

company-wide Human Resources policies and procedures;
- Assist with monitoring legislation and facilitate the transfer of best practices;
- Follow Omega Fertility policies and procedures and ensure employees are as well;
- Monitor, review and maintain the effectiveness of processes;
- Operate successfully in a very fast paced and hectic environment;
- Work independently and in a team environm

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