Team Coordinator

5 months ago

Coquitlam, Canada Seagate Mass Timber Full time

As an award-winning mass timber design, procurement, and installation contractor, Seagate Mass Timber’s mission is to consistently deliver an exceptional service experience to their clients across North America. Our quality workmanship and professional management of all types of mass timber projects sets a new standard in the mass timber industry. Seagate is leading the way and setting the standard on some of the industries highest profiled projects by embracing new systems, designs, and commitment to sustainable construction practices. We are recognized for our collaborative, consultative approach which is why Seagate Mass Timber continues to gain popularity around the world.

Our highly collaborative teams work together to ensure every piece of our projects are carefully planned and executed before ever setting foot on site. We are committed to the growth of our people and to leading the charge implementing new green systems and practices in construction. Our diverse team of construction professionals strive to always have fun at work, while building some of the most incredible mass timber and componentized buildings in North America. We are at nature a small company with big aspirations for a greener future together.

**Position Summary**

The Seagate Mass Timber Team Coordinator plays a critical role withing the organization, supporting the President, the Operations Team, and Preconstruction. It is their role to ensure all of our projects are set up for success from the start and that all aspects of our project administration across our active and pending projects are organized, consistent, and up to date. In addition, the Team Coordinator will assist our accounting department through proper review and balancing of current invoicing and PO’s in the system and will be critical in the assembly of SMT documents and our internal Operations Manual. The TC will also be tasked with supporting Preconstruction for the creation of bid proposals, and client pursuit documents. Any individual in this role must be comfortable with managing their time efficiently and a constant evolution of duties and requirements.

This position will report directly to the President and will work closely to help streamline the Operations team and how we manage our projects.

**As a Team Coordinator your key accountabilities will involve**:

- Providing administrative and coordination assistance to Seagate Project Managers.
- Maintaining consistency in project documentation for format and content, including editing and proofreading documents.
- Manage the deficiency and warranty activities required at current and former sites (In cooperation with the QA/QC manager).
- Help manage deliverables/tasks w/ PM on Projects
- Work with Preconstruction on proposals and pursuits.
- Create and manage project reports
- Set up of project in JAMs and SASH w/ project # - In cooperation with PM and accounting
- Create an information sheet for each project w/:

- Project name, Number, Location, Type of work (S&I, Supply only, Install), Project description - 2 to 4 sentences, Start dates, durations, overall $ value
- Creation of SharePoint filing system structure and archiving of project documentation. (Must be uniform across projects and simple to follow.)
- Ordering and distribution of construction drawings
- Upload drawings and project documents to PlanGrid.
- Work w/ Preconstruction to coordinate handover documents
- Keep the files up to date in the different folders (SharePoint, PlanGrid, OneDrive, Sage) Weekly
- Manage the overall project file layout as well as construction document interpretations. Read - ensure the most current documents are easily identifiable.
- Manage PlanGrid for all active projects, ensuring the most recent documents are uploaded and available.
- Create Operation and Maintenance Manuals as needed
- Keeping an active contacts list - (Supply, Design, Engineering, Clients, GC’s, etc.)
- Contribute to shop drawing management and review as needed. Create a folder where we could store quotations and invoices.
- Per project, deal with the PM and its needs. (PO should match the quotation, invoice should match PO
- PMs to share any changes from the original quote/PO
- Store some standard quotations in a folder in “Operations” for future projects. (Catalogue for PMs to get a quick idea of pricing for equipment, supplies)
- Coordinate LOA arrangements, Visa’s, Car or Accommodation Rentals, Flights, etc.
- Internally track and record all deliveries and sent items, follow up with couriers as required.
- Issue vendor POs, as needed
- Update initial vendor PO’s to correct dollar amounts following receipt of the invoices
- Re-print the PO’s, attach to the invoice and send in for review and approval
- Prepare cost analysis report for projects for review (re. Total hours to labour cost in $)
- Participate in the writing or updating of company manuals, policies, and notifications
- Attend company and industry events including

  • Planned Maintenance Coordinator

    5 months ago

    Coquitlam, Canada Leavitt Machinery Canada Inc. Full time

    **Leavitt Machinery** is one of the fastest growing material handling equipment dealers in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, we have achieved continued growth over the past 25 years. Leavitt Machinery is an integral entity within the Venturis group of companies, an extensive and integrated...

  • Administrative Coordinator

    3 weeks ago

    Coquitlam, British Columbia, Canada Clima Design Technologies Ltd Full time

    Job Title: Administrative CoordinatorClima Design Technologies Ltd is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for coordinating the activities of the HR department to ensure they meet the organization's goals. You will also be responsible for coordinating the flow of...

  • Administrative Coordinator

    3 weeks ago

    Coquitlam, British Columbia, Canada Clima Design Technologies Ltd Full time

    Clima Design Technologies Ltd is seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for coordinating the activities of the HR department to ensure they meet the organization's goals. This includes coordinating the flow of information within the team, opening and distributing mail and other...

  • Estimating Coordinator

    1 month ago

    Coquitlam, Canada PML Professional Mechanical Ltd. Full time

    PML Professional Mechanical Ltd. is Western Canada’s leading company for plumbing, heating, ventilation, air conditioning, and fire protection. From major construction projects to regular service work to the safety provided by our fire protection division, we approach our work with an industry-leading commitment to excellence and a keen awareness of our...

  • Project Coordinator

    1 month ago

    Coquitlam, British Columbia, Canada Holcim Full time

    Job Summary:The Project Coordinator will provide support to the project management team and coordinate daily heavy civil, road, and infrastructure activities on various commercial, industrial, and civil transportation projects in the Greater Vancouver Area. The successful candidate will also develop skills as an Estimator for the same type of projects.Key...

  • Project Coordinator

    1 month ago

    Coquitlam, British Columbia, Canada Holcim Full time

    Job Summary:The Project Coordinator will provide support to the project management team and coordinate daily heavy civil, road, and infrastructure activities on various commercial, industrial, and civil transportation projects in the Greater Vancouver Area. The successful candidate will also develop skills as an Estimator for the same type of projects.Key...

  • Logistics Coordinator

    5 days ago

    Coquitlam, Canada KTX Transport Full time

    _**About KTX Transport**_ KTX Transport is a rapidly evolving logistics & transportation company that focuses on the swift and efficient delivery of goods across Canada. As well as managing cold storage and cross-docking in our warehouse. Our mission is to be the best, with the core values of client intimacy, commitment, and collaboration. We are building...

  • Administrative Coordinator

    3 weeks ago

    Coquitlam, British Columbia, Canada Penfolds Roofing Inc. Full time

    We are seeking an Administrative Coordinator to join our team at Penfolds Roofing Inc. The successful candidate will be responsible for arranging and coordinating seminars, conferences, and other events. They will also coordinate the flow of information within the team, direct and control daily operations, and direct staff. Additionally, they will open and...

  • Office Coordinator

    3 weeks ago

    Coquitlam, British Columbia, Canada GreenTee Golf Shop Full time

    We are seeking a highly organized and detail-oriented Office Coordinator to join our team at GreenTee Golf Shop. As an Office Coordinator, you will be responsible for coordinating the flow of information within the team, training staff, and determining and establishing office procedures and routines.Key Responsibilities:Coordinate the flow of information...

  • Administrative Coordinator

    3 weeks ago

    Coquitlam, British Columbia, Canada Budget Brake & Muffler Auto Centres Full time

    Job SummaryWe are seeking an Administrative Coordinator to join our team at Budget Brake & Muffler Auto Centres. As an Administrative Coordinator, you will be responsible for coordinating the flow of information within the team, determining and establishing office procedures and routines, and providing exceptional customer service.Key...

  • Administrative Coordinator

    3 weeks ago

    Coquitlam, British Columbia, Canada Budget Brake & Muffler Auto Centres Full time

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Budget Brake & Muffler Auto Centres. As an Administrative Coordinator, you will be responsible for coordinating the flow of information within the team, determining and establishing office procedures and routines, and providing exceptional customer...

  • Office Coordinator

    3 weeks ago

    Coquitlam, British Columbia, Canada B.C Ltd. Full time

    Job Title: Office CoordinatorAt B.C Ltd., we are seeking an experienced Office Coordinator to join our team. As an Office Coordinator, you will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and evaluating daily operations.Key Responsibilities:* Coordinate the flow of information within...

  • Logistics Coordinator

    3 weeks ago

    Coquitlam, British Columbia, Canada ALUMASAFWAY, INC. Full time

    We are seeking a skilled Logistics Coordinator to join our team at ALUMASAFWAY, INC. The ideal candidate will have a strong background in logistics and supply chain management, with experience in coordinating the movement of goods and materials.Key Responsibilities:Coordinate the receipt, storage, and shipment of goods and materialsDevelop and implement...

  • Project Coordinator

    5 months ago

    Coquitlam, Canada Lafarge Canada Full time

    Whatever you do, you'll make a difference at Lafarge Canada. Because we know that your passion and curiosity are the natural resources the world needs. Thanks to our teams' energy, commitment and ideas, we are reinventing how the world builds to make Canada greener and smarter for all. Project Coordinator **Requisition ID**:6849**Location**:Coquitlam,...

  • Project Coordinator

    2 months ago

    Coquitlam, Canada Lafarge Canada Full time

    Whatever you do, you'll make a difference at Lafarge Canada. Because we know that your passion and curiosity are the natural resources the world needs. Thanks to our teams' energy, commitment and ideas, we are reinventing how the world builds to make Canada greener and smarter for all. Project Coordinator **Requisition ID**:8587**Location**:Coquitlam,...

  • Project Coordinator

    2 weeks ago

    Coquitlam, Canada Woola Capital Full time

    **Ready to Join Team Woola?** - We’re looking for a team player who’s ready to bring their A game and make an impact on every project._ **About Us**: At Woola, teamwork isn’t just a strategy—it’s our game plan. Like a high-performing sports team, we believe in the power of collaboration, communication, unity, and relentless determination to...

  • Logistics Coordinator

    3 weeks ago

    Coquitlam, British Columbia, Canada ALUMASAFWAY, INC. Full time

    Logistics Coordinator at ALUMASAFWAY, INC.We are seeking a highly organized and detail-oriented Logistics Coordinator to join our team. The successful candidate will be responsible for coordinating the movement of goods, managing inventory, and ensuring timely delivery of products.Key Responsibilities:Coordinate with suppliers and carriers to ensure timely...

  • Administrative Coordinator

    3 weeks ago

    Coquitlam, British Columbia, Canada Clima Design Technologies Ltd Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Clima Design Technologies Ltd. The successful candidate will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.Key Responsibilities:Coordinate...

  • Logistics Coordinator

    4 weeks ago

    Coquitlam, British Columbia, Canada ALUMASAFWAY, INC. Full time

    Logistics Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Logistics Coordinator to join our team at Alumasafway, Inc.Responsibilities:Coordinate the movement of goods and materials within the supply chainEnsure timely and efficient delivery of products to customersManage inventory levels and optimize storage...

  • Logistics Coordinator

    4 weeks ago

    Coquitlam, British Columbia, Canada ALUMASAFWAY, INC. Full time

    Logistics Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Logistics Coordinator to join our team at Alumasafway, Inc.Responsibilities:Coordinate the movement of goods and materials within the supply chainEnsure timely and efficient delivery of products to customersManage inventory levels and optimize storage...