Manager, Purchasing/ Deputy Purchasing Agent

3 months ago

Brampton, Canada City of Brampton Full time

**Job Description**:
**JOB TITLE**:Manager, Purchasing/ Deputy Purchasing Agent

**DEPARTMENT**:Corporate Services

**POSTING NUMBER**:106248

**NUMBER OF POSITIONS**:1

**JOB STATUS & DURATION**:Full Time Permanent

**HOURS OF WORK**:35-hour workweek

**LOCATION**:Hybrid Model*- when working onsite, you will report to the location of City Hall.

**SALARY GRADE**:8

**HIRING SALARY RANGE**:$125,264.00 - $140,922.00 per annum

**MAXIMUM OF SALARY RANGE**:$156,580.00 per annum

**JOB TYPE**:Management and Administration

**POSTING DATE**:August 22, 2024

**CLOSING DATE**:September 05, 2024

**AREA OF RESPONSIBILITY**:
Reporting to the Director, Purchasing, this position is responsible for procurement activities required by the City to provide municipal services, the disposal of goods and constructed assets, determining the appropriate method of procurement based on the Total Procurement value of the goods, services or construction and exercising Deputy Purchasing Agent Authority. The Deputy Purchasing Agent:

- Provides leadership, quality customer service and best value through the provision of open, fair and transparent competitive Procurement Process;
- Promotes the most cost effective and efficient use of City funds by attaining optimum quality, quantity, price, delivery and performance;
- Exercises professional Purchasing practices to obtain the most competitive offers from the most responsible and responsive Vendors;
- Provides timely, efficient service delivery while developing and maintaining good client relation through consultation, education, training and cooperation, and the promotion of both internal and external partnerships;
- Promotes standardization, education and sharing knowledge of products and market conditions while seeking innovative solutions;

**1.Leadership**

Manages the Purchasing team consisting of procurement professionals and support staff to ensure efficient, effective and timely procurement of goods, services and construction of municipal infrastructure. Ability to motivate staff and foster a positive team environment along with customer service. Identifies staffing and operational needs and manages recruitment, selection, training and disciplinary measures for staff. Ensure resources are available to meet service plan levels and contract deadlines. Monitor policies, procedures and standards to adhere to regulatory requirements and City standards; recommending revisions to by-laws for the consideration of the Director, Purchasing. Lead support to the Director, Purchasing and provides input on all key procurement activities.

**2. Deputy Purchasing Agent Authority**

Deputy Purchasing Agent Authority is delegated by City Council to the Deputy Purchasing Agent. The Deputy Purchasing Agent has all the powers and duties of the Purchasing Agent as set out in the Purchasing By-law. The authority of the Deputy Purchasing Agent as detailed in the Purchasing By-law is to:

- Act on behalf of or in consultation with Requisitioning Department Head(s) to authorize the use of the most appropriate procurement method;
- Execute procurement documents including Contracts and all other documents related to specific procurements under the Corporate Seal on behalf of the Mayor and the Clerk;
- Ensure that all Contracts and related documents executed are Approved as to Form by the City Solicitor; and
- Ensure that all Contracts and related documents executed are approved as to Content by the appropriate Requisitioning Department Head(s).
- Remove a Vendor from consideration for Contracts, in accordance with the Vendor Disqualification Protocol
- Other duties and responsibilities described in the Purchasing By-law

**3. Technical Expertise and Review**

Provide rigorous review for execution of contract agreements. Manage specialized procurement initiatives, i.e. developing specifications with consultants, developing pre-qualification requirements, holding site meetings, negotiations and issuing of contracts. Promotes standardization, education and shares knowledge of products, processes and market conditions while seeking innovate and cost contained solutions. Provides leadership, strategic direction in the development of complex procurement initiatives and provides expert advice, guidance and mentoring to staff. Leads best practice and legal reviews in the acquisition of goods, services and construction of municipal infrastructure initiatives. Recommends revisions to the Purchasing By-Law for the consideration of the Director, Purchasing as a result of legislation or to reflect economic change.

**4. Financial Accountability**

Determine cost effective procurement strategies. Monitor the potential risk exposure in contract documents. Assist in preparing the Divisional budget. Develops annual work plans and associated budgets for the Purchasing teams to harmonize with the corporate and departmental goals and objectives for multi-year plans.

**5. Change Management**

Revise policies and procedures

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