Administrative Assistant 3

2 weeks ago

Winnipeg, Canada Deer Lodge Centre Full time

**Requisition ID**: 348628

**Position Number**: 20054779

**Posting End Date**: November 23, 2023

**City**: Winnipeg

**Site**: Deer Lodge Centre

**Work Location**: Deer Lodge Centre

**Department / Unit**: Administration

**Job Stream**: Non-Clinical

**Union**: Non Union

**Anticipated Start Date**: ASAP

**FTE**: 1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Salary is commensurate with education and qualifications.

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

**Position Overview**:

- Organizes and prioritizes independently, the administrative activities for senior managers/directors and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc. from hand-written notes, Dictaphone or rough draft. Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor/s. Participates as a member of the portfolio in a manner that contributes to teamwork and collaboration. May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on the job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.

**Experience**:

- Five years directly related experience.
- Experience scheduling and coordinating meetings required.
- Experience recording and preparing minutes and agendas.
- Previous health-care experience preferred.

**Education (Degree/Diploma/Certificate)**:

- Completion of a high school or equivalent program of studies.
- Formal training in applied office skills is required.

**Qualifications and Skills**:

- Demonstrated ability to organize, assign and supervise the work of junior employees.
- Ability to compose correspondence on behalf of senior managers/directors.
- Excellent communication skills, verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.

**Physical Requirements**:

- Required to work for long periods at a computer.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

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