Portfolio Administrator

3 weeks ago

Vancouver, Canada Community Land Trust Full time

PORTFOLIO ADMINISTRATOR

Organization Overview

The Community Land Trust (CLT) acquires, develops and stewards co-ops and community-led homes and spaces. Our team of skilled industry leaders is aligned with our purpose and focused on creating and advocating for inclusive communities that members and residents are proud to call home. Established in 1993 by the Co-operative Housing Federation of BC (CHF BC), CLT is a non-profit social-purpose developer fostering diverse and sustainable communities and initiatives for today and tomori1row.

Our vision is an inclusive community of sustainable and permanently affordable co-operative and community-led homes and spaces. We exist to create, preserve and steward permanently affordable homes.

Overview of Responsibilities

The Portfolio Administrator is responsible for assisting in the delivery of property management and maintenance services to the growing diverse portfolio of CLT buildings.

Reporting to the Housing Operations Director and Manager, the Portfolio Administrator acts as the main point of contact coordinating maintenance requests and scheduling maintenance activities. This includes emergency, preventative, and day-to-day maintenance coordination. In collaboration with the Operations team and Maintenance Manager, this role is responsible for obtaining and scheduling maintenance of the CLT buildings, managing work orders, and liaising with all stakeholders regarding the completion of work.

The major responsibilities of this position include, but are not limited to:

- Work as directed by the Director of Housing Operations and Maintenance Manager to provide administrative support to the operations of the CLT portfolio
- Provide support by planning and scheduling preventative maintenance with contractors.
- Translate service request details into a work order as needed
- Verify and confirm completion of work and payment for trades, consultants, and any other key partners.
- Prepare and distribute Technicians’ daily schedules as directed.
- Monitor and follows up on work order progress to ensure timely completion
- Administer the work order tracking system
- Prepares reports to assist in work order and resource planning management
- Remain aware of potential problems to avoid errors and delays.
- Maintain inventory of maintenance equipment and supplies
- Act as a liaison between CLT development, finance, and operations teams
- Process accounts payable and receivables transactions
- Assisting with the improvement of the organization’s filing system
- Other related responsibilities as required

Education and Experience

Other Skills and Abilities
- Advanced skills with Microsoft Office Suite, Outlook, and property management software.
- Working knowledge of maintenance contracts, and related documents.
- An enthusiastic, positive energy directed towards carrying out diverse responsibilities.
- Adaptability and capacity to positively meet the challenges and changes of a growing organization.
- Ability to prioritize, meet deadlines and work under pressure in a fast-paced environment.
- Customer service mindset that encompasses superior written and oral communication skills.

Working Requirements

Compensation

$52,000 - $55,000. Salary commensurate with experience. Additionally, we offer a comprehensive benefits package including RSP matching.

We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted.

**Salary**: $52,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2023-03-31

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