Administrative Assistant

2 weeks ago

Richmond Hill, Canada Grewal Guyatt LLP Full time

**Company Description**:
Grewal Guyatt LLP (“Grewal Guyatt”) is a prominent Professional Services firm based out of Richmond Hill, Ontario that specializes in Assurance, Accounting, Estate Planning, Tax Consulting, Forensics, Advisory, Business Valuations and Litigation Support Services.

Grewal Guyatt has experienced exponential growth over the past several years through organic expansion of service lines and strategic acquisitions. Our clients include high net worth families, real estate developers, fintech companies, medical, dental, and legal professionals, nationally recognized organizations, professional athletes, and various not-for-profit entities. The strength of our people has allowed us to provide quality service to our clients that is competitive with the most well-known accounting firms.

We recognize that the growth of our firm is attributable to our people, and we reward our team members by providing attractive compensation and supporting career development. As we continue our growth trajectory, we will continue to develop our team members into future leaders of the firm.

At Grewal Guyatt, we embrace individuals with diverse backgrounds and perspectives, and we cultivate inclusion through our commitment to a respectful, approachable, and open-door environment. Some of the perks of working for Grewal Guyatt include 3+ weeks vacation, hybrid work model, an annual performance bonus, and more.

**Role and Responsibilities**:
This role will specifically support the Lead Partners of Grewal Guyatt’s Tax and Valuations divisions, including, but not limited to, the following:

- Provide administrative support to ensure efficient operations of office.
- Answer phone calls, schedule meetings and support visitors, clients and firm employees.
- Complete operational requirements by maintaining task list and expediting work.
- Assist with capacity management through WIP reports and maintenance of CCH.
- Composing and editing correspondence as required.
- Tracking the status of projects in the appropriate software.
- Produce client invoices under direction of the Partner, Principal and/or Manager.
- Supporting in preparations of engagement letters and correspondence.
- Supporting the facilitation of weekly workflow process.
- Setting up client files in various software.
- Coordinating meetings, reservations, schedules and booking rooms.
- Quality management of paper and electronic files such as retrieval, storage and set-up
- General administrative duties including intake of client documents, management of mail, photocopying and scanning.
- Assistance to other administrative team members, as required.
- Supporting with reception and other office related matters.

**Requirements**:

- Post-Secondary education in an Office Administration or Business Administration program or related field is preferred.
- 2-3 years of experience in administrative role in Public Accounting industry preferred.
- Experience working in Professional Services environment is preferred.
- Experience using Microsoft Suite: Word, PowerPoint, Excel and Outlook.
- Experience with CCH, Taxprep, and CaseWare preferred.
- Strong interpersonal and problem-solving skills.
- Ability to exercise tact and discretion in dealing with confidential issues.
- Ability to take initiative, meet tight deadlines and multi-task in a fast-paced environment characterized by changing priorities.
- Strong computer literacy skills.
- Strong written and verbal communication and comprehension skills.
- Organization and time management skills.
- Accuracy and attention to detail.
- Familiarity with general office equipment including multi-line phone systems, photocopiers, plotters, etc.

**Why work for GG?**
- Competitive compensation package
- Company paid benefits package
- Career growth opportunities
- Education Assistant Program
- 3+ weeks vacation
- Hybrid work environment
- Annual performance bonus
- Divisional rewards plan
- Client Referral Commission
- Social events
- Specialty division opportunities for progression

**Salary**: From $50,000.00 per year

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

Work Location: One location

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