Bookkeeper

3 weeks ago

Toronto, Canada BGC East Scarborough (Formally Boys and Girls Club) Full time

BGC East Scarborough is actively recruiting for a full-time Bookkeeper. This Bookkeeper plays a vital role in ensuring the financial efficiency of the organization by adhering to regulations, maintaining relationships with stakeholders, preparing reports, and overseeing payroll administration. They are responsible for the day-to-day management of the finance department, including staff supervision.

**Reporting to the Chief Executive Officer**

**Major Responsibilities**:
**Finance Accounting and Reporting (70%)**
- Develop and maintain timely and accurate financial statements and reports in accordance with Canadian Accounting Standard for not-for-profit organizations
- Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
- Maintain appropriate relations with funders and make reports as necessary, ensuring compliance with any contracts
- Prepare all supporting information for the annual audit and liaise with the Board’s Finance Committee and the external auditors as necessary
- Review and evaluate cost reduction opportunities, and advising the proper allocation of resources with Department Managers
- Comply to the changes in legislation or regulations that may affect the agency’s business operation
- Ensure that all financial reporting obligations are met in relation to submissions for funding, for grant aid, for contracts and any other initiatives.
- Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding payment (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax, etc.
- Develop financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
- Document and maintain complete and accurate supporting information for all financial transactions
- Reconcile bank and investment accounts
- Develop and implement policies and procedures to ensure that financial information is secure and stored in compliance with current legislation
- Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed
- Monitor cash flows, petty cash, and credit card usage
- Prepare annual charitable return in a timely manner as appropriate
- Prepare monthly financial statements for the Finance Committee
- Administrative management of the organizations investment portfolio
- Administrative management of all organizational real estate, and housing investments
- Assist the Chief Executive Officer and the Board Treasurer with financial reporting as required at Board meeting and the Annual General Meetings

**Budget Preparation and Payroll Administration (30%)**
- Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Chief Executive Officer and Treasurer and/or Finance Committee
- Work in conjunction with Human Resources Coordinator to submit payroll claims and to ensure any outstanding payments from employees are cleared off
- Negotiate and manage the employee insurance and benefits plans
- Review all staff pay rate change and calculation prior submitting

**Key Qualifications**:

- Professional Accounting Designation
- 3 to 5 years’ Experience in office administration in an organization at a supervisory level
- Experience working in a not for profit organization
- Degree in Finance and accounting
- Excellent data entry skills and proficiency with New views accounting software
- Ability to handle sensitive and confidential information with discretion
- Good communication skills (both written and verbal) with good interpersonal skills
- Ability to handle pressure and stress

**Job Code: BK2023 Contract period: One Year**

**Hours of work: 37.5 hours per week**

**Job Types**: Full-time, Fixed term contract

**Salary**: $55,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M1E 1W7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- QuickBooks: 1 year (preferred)
- Bookkeeping: 1 year (required)

**Language**:

- English (preferred)

Work Location: In person

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