Facilities Maintenance Coordinator

3 weeks ago

Kitchener, Canada Conestoga College Full time

**Requisition Details**:

- **Job Title**:Facilities Maintenance Coordinator**:

- **Requisition #**:23-1158**:

- **Location**: Doon
- **Department**: Facilities Management
- **Payband**: I
- **Starting Rate**: $38.01
- **Payband Range**: $38.01 - $44.05
- **Hours/Week**: 40
- **Posting Date**: Wednesday, April 3, 2024
- **Closing Date**: Thursday, April 18, 2024 at 11:59 PM EST
- **Vacancy Type**: Support Staff - Full-time

Support Staff Full-time New Position

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements.)

With a high level of independence, the Facilities Maintenance Coordinator is responsible for the maintenance and operations of the satellite campuses and out-buildings/sites of the College. The incumbent will perform general maintenance tasks related to various trade skills and ensure both interior and exterior building and operating systems are well functioning.

**Responsibilities**:

- Operates, maintains, repairs and adjusts mechanical building equipment including heating, ventilation hydraulic controls, chemical feed systems, etc.
- Performs general repair and maintenance; including but not limited to carpentry, painting, plumbing, etc., as well as necessary building checks and inspections
- Ensures all Fire and Life Safety systems are tested as required and remain operational
- Developes and adheres to all required preventative maintenance programs
- Completes work requests through establishing priorities, scheduling and coordinating with College requests
- Implements and schedules all contractor certifications and inspections in accordance with Fire and Life Safety standards, Electrical Safety Authority (ESA) regulations and building codes
- Provides guidance and direction to trades and contractors to ensure there are no conflicts with building operations in more complicated repairs
- Records mechanical data, observes malfunctions, initiates and completes corrective actions
- Maintains detailed records of work as required by Technical Standards and Safety Association (TSSA), Ministry Of Labour (MOL), Fire Authorities, Ministry of Environment and College/department practices and procedures
- Reviews lease agreements for both College rented and leased properties to ensure all contract maintenance requirements are being met and upheld
- Performs shipping/receiving and courier services
- Monitors, recommends and completes landscaping, as well as road, parking lot and sidewalk repairs
- Provides onsite setup and tear down support
- Provides orientation to new department staff members
- Assists in development and implementation of approved special projects, contracts, and events by working with college departments and academic groups to understand and document requirements and research new ideas/products
- Provides input in the development of budget and expenditures in regards to equipment upgrades and obtains and negotiates quotes to meet project budgets
- Engages with contractors and ensures contractor’s proposed works meet the project scope, college requirements, industry standards, procedures and policies
- Obtains and prepares documentation for warranties, operating procedures, and maintenance manuals
- Updates internal documentation and software systems (i.e. Archibus, SharePoint folders and asset management plan)
- Assists in inventory management practices of the department by implementing and maintaining inventory tracking systems to optimize inventory control procedures
- Organizes supplies, equipment, furniture and materials within storage locations with a high level of detail and orderliness
- Works with manager to develop and implement improvements to existing operational procedures to maximize efficiency of inventory stock and storage locations
- Assists in the maintenance of the entire college vehicles/fleet portfolio by ensuring proper practices and inspections are being adhered to and updating all necessary vehicle documentation to ensure compliance with Provincial regulations, licencing requirements, and road safe standards

**Qualifications**:

- Certificate or Diploma in Facility Operations or Facility Management, Construction Management/Engineering, Building, Skilled Trade (Plumbing, Electrical, Carpentry, HVAC), or related fields
- Eight years of practical experience in Building Maintenance and grounds operation
- Knowledge of inventory management systems and fleet equipment considered an asset
- Project coordination experience an asset
- Building Environmental Systems (BES) Operator certification an asset
- Forklift experience is an asset
- Excellent communication and client services skills with the ability to balance the needs of the stakeholders, various departments and ongoing Facilities Management operations
- Knowledge in monitoring, evaluating and providing direction to contractors
- Knowledge of basic trade skills, maintenance requirements, landscaping managemen

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