Legal Receptionist

2 weeks ago

Vancouver, Canada Virgin Hickman Full time

Virgin Hickman is a downtown Vancouver-based law firm focused on civil litigation and family law. We are currently seeking an Receptionist to join our team.

**Responsibilities**:

- Greeting clients and other visitors to the firm in a friendly manner
- Answering the front phone and forwarding calls/messages to respective parties
- Gathering, date stamping, and distributing Legal Alternative (by 3:00pm), mail (by 2:00pm) and courier deliveries throughout the day
- Arranging outgoing courier packages and delivering outgoing registered mail to the post office
- Updating contact information for internal and external contacts within database
- Booking meetings in the boardroom (via Skedda) and ordering any supplies and catering, as needed
- Ensuring boardroom is tidy and set-up with required materials and supplies prior to scheduled meetings, including light technical support (i.e., laptop connection to screen)
- Maintaining photocopiers, printers, and fax machines and calling for repairs as needed
- Ordering supplies and ensuring that the copy room is stocked
- Putting supplies away when they arrive, with the help of the administrative assistants
- Maintaining the organization and cleanliness of the copy room
- Emptying the dishwasher and maintaining organization and cleanliness of the kitchen
- Performing other job-related duties and responsibilities as assigned

**Requirements**:

- Experience working in a professional office
- Reception experience
- Attention to detail
- Ability to multitask
- Experience with Microsoft Office
- Willing to learn
- Good attitude
- Good customer service skills
- Law firm experience nice to have, but not required

Why work with us

At Virgin Hickman, we know that our professionals could not continue to exceed our clients’ expectations without the capability, commitment, and professionalism of our team members. We value hard work and dedication to the team, which is rewarded by offering an annual education and tuition reimbursement, competitive salaries, a generous extended health benefits package and numerous opportunities for personal and professional growth.

Our extended health benefit package includes, but is not limited to, 100% paid extended health and dental benefits, as well as access to a substantial flexible spending account (Health/Lifestyle/RRSP), personal days, monetary incentive for employee referrals and an employee assistance program.

Virgin Hickman has a collaborative, team environment where we value individual experience, exceptional communication skills, and the ability to adapt and excel in a fast-paced environment. We thrive on an engaging culture which acknowledges hard work and dedicated people. We believe our success is built on our diverse workplace with individuals unique backgrounds, qualities and characteristics. We are an Equal Opportunity Employer and we foster a work environment that's inclusive as well as diverse, where our people can be themselves.

**Job Types**: Full-time, Permanent

Background and reference checks will be required.

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