Events and Ambassador Manager

2 weeks ago

Abbotsford, Canada Tourism Abbotsford Full time

Tourism Abbotsford
- Management
- Full Time |
- Permanent
- 33660 South Fraser Way, Abbotsford
- 1 position available
- Accessible Employer: Yes
- Open to International applicants with valid Canadian Work permits: Yes

Posted on January 29, 2024

**Responsibilities & Qualifications**:
Lead the planning and coordination for a variety of tourism-led special events ranging from small industry events to large festivals.
- Schedule and coordinate the activities of staff, volunteers, and contractors for special events.
- Schedule Superhost Training for staff, volunteers and local businesses.
- Manage budgets related to the planning and execution of special events.
- The ability to prepare and maintain event records and reports.
- Coordinate a tourism presence at select community-led special events.
- Coordinate marketing plans with Destination Marketing Staff including website and social media channels
- Solicit Sponsors, prizes, and in-kind donations. Seek out grants or other sources of funding to support destination development initiatives.
- Create and oversee risk management and safety plans.
- Ensure all aspects are “on-brand” and align with City and Tourism Abbotsford policies and procedures.
- Organize and attend relevant meetings which may include creating meeting schedules, and agendas and taking minutes.
- Attend various public functions and tourism events,
- Act as a resource for the community regarding Special Events
- Other duties as required

Desired Skills
- Considerable knowledge of large-scale special events planning, logistics, implementation, and evaluation, as well as knowledge of the Abbotsford community.
- Sound knowledge of methods, policies and procedures applicable to public events.
- Considerable knowledge of the interests and functions of the local community, community groups and agencies, and available community resources.
- The ability to direct, supervise and facilitate the planning and execution of community events, including implementing large special events.
- A high level of interpersonal skills, flexibility and adaptability, and the ability to work independently with sound judgment.
- The ability to skillfully manage divergent community expectations and dynamics while establishing and maintaining working relationships with external groups and organizations.
- Proficiency with Word, Excel, and PowerPoint. Sound knowledge in Adobe and Canva.
- Collaborate with local tourism businesses on the delivery of special events.
- Prepare and submit quarterly activity and performance reports to the Executive Director.
- Outstanding service skills and a desire to help others ’ what’s best for the rest’,
- Excellent interpersonal skills and a positive, can-do attitude,
- Excellent writing skills including proper spelling, grammar, punctuation and tone - ability to accurately proofread marketing materials,
- Ability to create and maintain effective working relationships with a variety of stakeholders,
- Ability to anticipate needs and appropriate timing of internal and external communication,
- A strong desire to learn and a passion for Abbotsford and the Fraser Valley.
- Creative thinking and problem-solving,
- Strategic thinking with the ability to influence, engage and motivate others to action,

**Salary/Wage**:
65000

**Other Perks/Benefits**:
Salary range $65,000 - $70,000 Flexible work arrangements and schedule, including some work from home opportunities, -Health and dental benefits package and RRSP program (following 3-month probation).

**Recommended Training**:
SuperHost Foundations of Service QualitySuperHost Service For AllFoundations of Workplace Safety (includes WHMIS)Serving It RightAn Introduction to Equity, Diversity, and Inclusion (EDI)

**Job Application Process**:
e mail cover letter and resume for attention of Kayla Brown

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